Shipping & Receiving Coordinator

The Shipping & Receiving Coordinator owns the physical and documentary flow of material through the Broussard facility — inbound and outbound. On the inbound side, this role makes sure every shipment is received accurately, inspected against purchase order and quality requirements, recorded in the inventory system, and stored in the right location. This position serves as the first line of defense against wrong, damaged, or nonconforming material entering the facility. On the outbound side, the role assists with product orders from entry through delivery and prepares the packing lists, commercial invoices, and export documentation required to move OSP tools and spares to domestic and international locations. Reports to: Operations Supervisor Employment type: Full-time, non-exempt (hourly) Schedule: Monday–Friday, 7:30 AM–4:30 PM; occasional extended hours may be required to meet international shipment cut-offs. Essential Duties and Responsibilities Receiving Unload or oversee unloading of trucks, containers, and parcel deliveries using a pallet jack or forklift. Verify shipments against packing slips, bills of lading, and purchase orders for part number, quantity, and condition. Note shortages, overages, and visible damage on carrier paperwork before signing; photograph damage and file freight claims as needed. Enter receipts into the ERP/inventory system the same day material arrives. Coordinate with Purchasing to resolve discrepancies, missing paperwork, and unordered material. Incoming Inspection Inspect incoming materials and components to drawings, specifications, and purchase order requirements. Use measuring tools such as calipers, micrometers, height gauges, pin gauges, thread gauges, and scales. Apply sampling plans (e.g., ANSI/ASQ Z1.4) to determine inspection quantities and accept/reject decisions. Review supplier certifications, certificates of conformance (C of C), material test reports (MTRs), and lot/heat traceability documents. Tag and segregate nonconforming material in a quarantine area and initiate nonconformance reports (NCRs). Maintain inspection records and support supplier corrective action requests (SCARs) with data and photos. Product Order Management Enter and maintain customer product orders and internal transfer orders in the ERP system, confirming part numbers, revisions, quantities, pricing references, and required ship dates. Review each order against available inventory; allocate stock and raise purchase requisitions or work-order requests for shortages. Track open orders from release through picking, kitting, final inspection, packing, and shipment; maintain an open-order log with current status and promised dates. Expedite late or at-risk orders with Purchasing, Manufacturing, and suppliers; communicate status changes and delays to Operations and the customer-facing team. Confirm customer PO requirements, including documentation packages, marking, certifications, and inspection hold points, are captured and met before shipment. Close orders in the ERP after delivery confirmation and file proof of delivery with the order record. Inventory Control Label, put away, and store material in assigned bin locations following FIFO/FEFO rules. Perform cycle counts and assist with the annual physical inventory; investigate and reconcile variances. Track lot numbers, serial numbers, and shelf-life or expiration dates where required. Issue material to production, kitting, or outbound orders and record transactions accurately. Report low stock, obsolete, or damaged inventory to the supervisor or buyer. Documentation and Housekeeping Keep receiving logs, inspection records, quarantine logs, order files, and shipping/export records complete and audit-ready. Follow company quality procedures and standards, including API Q2 and ISO 9001, as applicable. Keep the dock, inspection bench, packing area, and storage areas clean, organized, and safe in accordance with 5S practices. Perform other related duties as assigned. International Orders and Export Shipping Assist with coordination of international shipments. Prepare or obtain supporting documents as required by destination, including certificates of origin, COCs, MTRs, dangerous goods declarations based on SDS requirements, and country-specific import documents. Ensure export crating uses ISPM-15 compliant heat-treated and stamped wood packaging and that crates are marked with consignee, PO, case number, gross/net weight, and handling symbols. Packing Lists and Commercial Invoices Packing lists: Create a packing list for every outbound shipment detailing case/crate number, part number, description, serial and lot numbers, quantity, unit of measure, dimensions, and gross and net weights per package. Commercial invoices: Prepare commercial invoices for international shipments showing shipper, consignee, importer of record, Incoterms, PO and order references, line-item descriptions, HTS codes, country of origin, quantities, unit and total values, currency, and required export declarations. Accuracy check: Cross-check packing lists and invoices against the order, physical pack-out, and ERP shipment record so quantities, values, and serial numbers match before release. Working Conditions and Benefits Work is performed on a receiving and shipping dock, in a warehouse, in a packing/crating area, at an inspection bench, and at a desk for order and export documentation. The environment may be noisy, and the dock may be exposed to outdoor temperatures when doors are open. Moving equipment such as forklifts operates nearby. Occasional extended hours may be required to meet carrier and international cut-off times. Benefits include medical, dental, 401(k), and paid time off. Equal Opportunity Statement Oilfield Service Professionals is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. This description lists the general nature and level of work performed. It is not an exhaustive list of all duties, and duties may change based on business needs. Requirements Must be legally authorized to work in the United States on a full-time basis. Employment eligibility will be verified through Form I-9 at the time of hire. High school diploma or GED. 1–3 years of experience in receiving, warehouse, shipping, inventory control, or quality inspection. Ability to read and interpret purchase orders, sales orders, packing lists, certificates of conformance (C of Cs), material test reports (MTRs), and basic engineering drawings. Ability to prepare accurate packing lists and shipping documents. Working knowledge of basic measuring tools, including calipers, micrometers, and scales. Basic computer skills, including data entry in an ERP or inventory system and Microsoft Excel. Strong attention to detail and accurate counting and math skills. Clear written and verbal communication skills for working with Purchasing, Quality, carriers, forwarders, and customers. Preferred Qualifications Forklift certification, or willingness to obtain certification within 30 days. Experience reading blueprints, including GD&T basics. Familiarity with ISO 9001 or API Q2. Experience with cycle-count programs. Quality inspection coursework or certification, such as ASQ Certified Quality Inspector. Experience preparing commercial invoices and export documentation for international shipments. Physical Requirements Lift and carry up to 50 lb regularly; heavier items may require equipment or a team lift. Stand, walk, bend, and reach for most of the shift. Near vision and color perception adequate for inspecting parts and reading labels. Wear required PPE such as safety shoes, safety glasses, and gloves. Employment Eligibility All offers of employment are contingent upon the candidate providing documentation that establishes identity and authorization to work in the United States, as required by the Immigration Reform and Control Act (Form I-9). Candidates must maintain valid work authorization throughout employment. #J-18808-Ljbffr Oilfield Service Professionals, Inc.