Administrative Assistant II

Administrative Assistant II - 530145

Tuscaloosa, Alabama, United States

Administrative / Professional

Office/Clerical Support

Closing at: Aug 7 2026 - 22:55 CDT

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 223101 - Dean's Office-Nursing

Normal Work Schedule: Monday - Friday 8:00am to 5:00pm; Occasional evening and weekend hours may be required

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Provides administrative and operational support to the Assistant Dean for Graduate Programs and serves as the primary administrative resource for graduate programs within the Capstone College of Nursing. Supports graduate program coordinators and the Graduate Clinical Coordinator through coordination of daily administrative operations, faculty credentialing, graduate faculty appointments, doctoral student faculty assignments, graduate program records, and communications. In collaboration with the Director of Graduate Student Services, coordinates the planning and implementation of graduate academic events, including DNP Intensives, Nurse Practitioner Skills Days, OSCEs, orientations, faculty meetings, and other graduate education activities. Maintains graduate faculty documentation in accordance with Graduate School policies and supports accreditation activities, new program implementation, strategic initiatives, and continuous operational improvement across graduate programs.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC's Know Your Rights: Workplace discrimination is illegal poster.

The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.