Executive Administrative Assistant

Administrative AssistantAt ABB, we help industries run leaner and cleaner—and every person here makes that happen. You'll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.This position reports to: VP Sales, Electrification US UtilityProvides administrative services and/or secretarial assistance at an organization or business level. The work model for the role is: Hybrid work model.Key ResponsibilitiesAdministrative support: Performs complex administrative activities and takes responsibility for delivering specific department processes/programs.Documentation searches: compiles and issues special reports, presentations, organization charts, correspondence, etc.Communication: Responsible for different communication tasks within the area of responsibility, ensuring knowledge and information is shared and keeping others up to date.Processes: Implements ABB processes and initiates continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.Confidential support: Acts as point of contact for internal/external enquiries, initiates action and makes judgments about urgency of issues. Provides confidential support to individual executives and/or management team members.Special Projects: Works independently on special projects and/or collaboratively on team projectsEvents: Plan and organize business critical internal/external events, including travel arrangements, itineraries, accommodation, conference registration, visiting speakers etc.Financial support: Provides financial support on a department/project level, monitoring budget spend, raising and approving requisitions/invoices, handling P-card expenditures, processing/submitting manager's expense report.QualificationsBachelor's degree in business or a similar field. Business Administration or related field preferred.5+ years of experience in an administrative or assistant role; Experience supporting senior leaders in a global organization is highly preferred.The ability to prioritize and multitask, with excellent planning skills.A friendly and approachable demeanor, along with a dynamic and enthusiastic approach to tasksStrong written and verbal communication skills and demonstrated ability to clearly and effectively communicate across all levels; Ability to edit and refine documents/ communications is highly preferred.Expert-level proficiency with Microsoft Office, including Excel, PowerPoint, Outlook, and Teams is essential. Track record of work in fast paced and dynamic business environment; Curiosity, a commitment to follow through and excellent problem- solving skills are essential to success.Demonstrated ability to manage multiple daily, weekly, monthly, and long-term tasks for multiple staff members by carefully setting priorities, meeting deadlines, and scheduling time efficiently.What's in it for youWe want you to bring your full self to work—your ideas, your energy, your ambition. You'll have the tools and freedom to grow your skills, shape your path, and take on challenges that matter. Here, your work creates impact you can see and feel, every day.More About UsABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB.All qualified applicants will receive consideration for employment without regard to their sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.For more information regarding your (EEO) rights as an applicant, please visit the following websites: an Equal Employment Opportunity and Affirmative Action Employer for Protected Veterans and Individuals with Disabilities, applicants may request to review the plan of a particular ABB facility between the hours of 9:00 A.M. - 5:00 P.M. EST Monday through Friday by contacting an ABB HR Representative at View phone number on click.appcast.io.Protected Veterans and Individuals with Disabilities may request a reasonable accommodation if you are unable or limited in your ability to use or access ABB's career site as a result of your disability. You may request reasonable accommodations by calling an ABB HR Representative at View phone number on click.appcast.io or by sending an email to View email address on click.appcast.io. Resumes and applications will not be accepted in this manner.MyBenefitsABB.comABB Benefit Summary for eligible US employees[excludes ABB E-mobility, Athens union, Puerto Rico]Go to myBenefitsABB.com and click on "Candidate/Guest" to learn moreHealth, Life & DisabilityChoice between two medical plan options: A PPO plan called the Copay Plan OR a High Deductible Health Plan (with a Health Savings Account) called the High Deductible Plan.Choice between two dental plan options: Core and Core PlusVision benefitCompany paid life insurance (2X base pay)Company paid AD&D (1X base pay)Voluntary life and AD&D – 100% employee paid up to maximumsShort Term Disability – up to 26 weeks – Company paidLong Term Disability – 60% of pay – Company paid. Ability to "buy-up" to 66 2/3% of pay.Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insuranceParental Leave – up to 6 weeksEmployee Assistance ProgramHealth Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoptionEmployee discount programRetirement401k Savings Plan with Company ContributionsEmployee Stock Acquisition Plan (ESAP)Time offABB provides 11 paid holidays. Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.Contribute to a collective vision. This is where progress takes flight, teams turn ideas into impact, and we define what's next. Run What Runs the World.#ABBCareers#RunwithABBBuilding a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.Ready to make an impact?Apply today or visit to learn more about the impact of our solutions across the globe.