Unanet A/E Billing Manager

Job Description

Unanet A/E Billing Manager- Chantilly, VA

A leading Washington, DC-area multi-disciplinary design firm specializing in civil engineering, site planning, land surveying, and landscape architecture, is seeking a Unanet A/E Billing Manager to join its accounting team on-site in Chantilly, Virginia. The candidate should possess supervisory experience and advanced skills in Unanet A/E billing, project set-up/maintenance, and related functions, as well as some proficiency in Microsoft Excel. (Deltek Vision billing experience is also a plus, as our client is still in the process of migrating from Vision to Unanet.) The candidate must be detail-oriented, have the ability to manage multiple priorities and deadlines, have strong written and oral communication skills, be a team player, and work independently.

Reporting to the CFO, the Billing Manager will supervise staff members (currently consisting of two billing accountants and one accounts receivable/collections accountant), as well as participate directly in the monthly billing process. Responsibilities include but are not limited to the following:

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• Set up new projects in Unanet A/E including general information, budgets and billing terms.
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• Save and organize new project contracts, additional work authorizations and other billing-related correspondence in project contract database.
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• Generate draft invoices (pre-bills) and WIP reports on a monthly basis; distribute to project managers.
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• Process and post invoices based on pre-bill mark-ups received from project managers; send invoices to clients in accordance with contract billing instructions.
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• When required, prepare special client-requested invoice formats or input invoices into client’s vendor management system.
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• Process billing adjustments and void/reissue invoices as necessary.
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• Generate various post-billing reports for management.
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• Supervise close-out procedures after a project is completed.
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• Periodically update project number database.
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• Advise and assist accounts receivable/collections accountant as necessary.
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• Provide staff training and guidance as necessary.
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• Execute other ad hoc reports and tasks as requested by the CFO and executive management.
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