Staff Accountant

Benefits:

401(k) matching

Company parties

Dental insurance

Employee discounts

Health insurance

Paid time off

Vision insurance

Reporting directly to the VP of Finance & Administration, the Staff Accountant is a dual-function role responsible for the full-cycle accounts payable process, cash application, and general ledger support. This individual will ensure financial accuracy by managing vendor relationships, auditing corporate expenses, and assisting with month-end closing, reconciliations, and financial reporting. The ideal candidate is a detail-oriented professional capable of balancing high-volume transactional tasks with analytical accounting duties.

Key Responsibilities:

Analyze, code, and process vendor invoices and check requests, ensuring correct general ledger (GL) mapping and departmental approvals.

Oversee the Ramp platform. This includes auditing monthly reports for accuracy, verifying receipts, and communicating with cardholders to ensure policy compliance.

Perform vendor file maintenance, obtain W-9 forms for new setups, manage tax compliance paperwork, and resolve payment discrepancies promptly.

Review invoices for sales tax accuracy and maintain listings for state remittance. Match check stubs to invoices and prepare deduction notices when necessary.

Assist the VP of Finance & Administration with monthly accruals, amortization of prepaids, fixed asset depreciation, and journal entries.

Perform daily cash drawer reconciliations.

Manage cash receipts to maintain healthy cash flow.

Create and maintain detailed Excel spreadsheets to create monthly commission reports for Account Executives.

Assist in preparing "budget vs. actual" variance reports.

Scan payable invoices and statements into Sage 100 and maintain highly organized digital and physical financial files.

Serve as the primary point of contact for vendors regarding payment status, responding to inquiries professionally and providing updates on outstanding invoices and expected payment timelines.

Qualifications and Requirements

1–3 years of proven experience in accounts payable or general accounting.

Bachelor’s Degree in Accounting or Finance is preferred.

Proficiency in Microsoft Excel (advanced formulas) and Word. Experience with Sage 100 is highly preferred.

Advanced basic math skills, including the ability to calculate fractions, percentages, and ratios.

Strong multitasking abilities with a "team-player" mentality. Excellent customer service skills and a strict adherence to confidentiality and record-keeping accuracy.

Must pass a company drug screen and background check.

Must complete Predictive Index Behavioral and Cognitive Assessments.

Compensation, Benefits, and Perks

$65-85k annual salary, depending on experience.

Health, dental, vision, and 401(k) eligibility after 60 days.

96 hours PTO annually (prorated based on hire date).

Team member rental discounts and referral program.