Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a retail furniture organization in Jordan, Minnesota on a Contract basis. This position focuses on invoice processing and three-way match review across multiple entities, while supporting timely approvals and accurate payment workflows. The ideal candidate brings strong attention to detail, sound judgment when resolving discrepancies, and a customer-focused approach when working with vendors and internal teams.

Responsibilities:

• Enter and process invoices for multiple business entities within the Oracle system, ensuring records are complete and accurate.

• Verify invoice information in designated software platforms and prepare documentation for proper import and routing through the accounts payable workflow.

• Examine invoices in SoftCo, determine the correct approval path, and direct them to the appropriate location for review.

• Investigate exceptions related to three-way matching in SoftCo and Oracle, resolving discrepancies involving invoices, purchase orders, and receipts.

• Respond to vendor questions in a detail-focused and timely manner, providing clear follow-up on payment or invoice concerns.

• Support vendor statement reconciliation by identifying outstanding items and helping resolve variances.

• Deliver responsive service to suppliers and internal departments to maintain smooth communication across the payment process.

• Contribute to ongoing workflow enhancements by identifying inefficiencies and recommending practical process improvements.

• Experience in accounts payable with hands-on involvement in invoice review, coding, and three-way matching.
• Proficiency with computer systems and intermediate-level Microsoft Excel skills.
• Strong attention to detail with a consistent focus on accuracy in high-volume transactional work.
• Solid analytical and problem-solving abilities for researching discrepancies and resolving issues efficiently.
• Ability to manage multiple priorities in a fast-paced environment while meeting deadlines.
• Flexibility to adapt to changing procedures, timelines, and day-to-day responsibilities.
• Effective communication skills with the ability to interact professionally with vendors and internal stakeholders.
• Familiarity with payment-related processes such as ACH, check runs, and account coding is preferred.