Executive Assistant- Ultrasound Business Unit (Bothell, WA)

Overview In this highly visible role, you will serve as the Executive Assistant to the Business Unit Leader and Head of Finance, enabling leadership effectiveness through operational excellence, precision execution, and seamless coordination. In addition, you will act as a lead for the Business Unit’s administrative community, strengthening ways of working, elevating standards, and connecting our administrative team members across the organization. Responsibilities Manage complex executive calendars, prioritizing scheduling to align with business objectives while anticipating and resolving conflicts in a fast‑paced, global environment. Enable leadership effectiveness by ensuring readiness for meetings and engagements, including briefing materials, logistics, and proactive coordination. Support leadership and site operating rhythm by partnering on staff meetings, QBRs, and offsites, while tracking action items, deadlines, and deliverables to drive accountability. Serve as a central coordination point across teams, leading site and campus events, aligning cross‑functional inputs, and maintaining strong stakeholder relationships. Own end‑to‑end travel and logistics, including domestic and international itineraries, expense management, and professional coordination with Key Opinion Leaders. Lead and develop the administrative community by driving best practices, standardizing tools and templates, and promoting consistent operating norms across executive support functions. Enable coordination and capability growth by facilitating admin forums, aligning on leadership priorities and coverage models, mentoring team members, resolving complex issues, and driving continuous process and productivity improvements (including AI adoption). Qualifications 7+ years of experience supporting senior executives in a fast‑paced and global environment. Demonstrate strong business acumen with the ability to translate leadership priorities into execution, complemented by exceptional organizational, planning, and executive‑level communication skills. Experience and proficiency with Microsoft Office (PowerPoint, Excel, Outlook, Teams required); Concur and AI tools highly preferred. Bachelor’s degree (preferred) or equivalent experience. Mentoring experience within administrative functions, operating with high discretion and professionalism, and thriving in fast‑paced, ambiguous environments with a proactive and adaptable approach. Physical, Cognitive & Environmental Requirements Must be able to successfully perform the following minimum requirements with or without accommodation for this position. Location & Work Arrangement Position is office‑based in Bothell, WA. Must reside within commuting distance to Bothell with no relocation benefits provided. Full‑time presence in the company’s facilities; working in‑person at least 3 days per week. Compensation & Benefits Pay range: $38/hr to $59/hr (WA). Actual base pay may vary within the posted ranges. Eligible to participate in a comprehensive benefits program including generous PTO, 401(k) with up to 7% match, HSA with company contribution, stock purchase plan, education reimbursement, and more. Other compensation such as an annual incentive bonus, sales commission or long‑term incentives may be offered. Legal & Equal Opportunity Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug‑free workplace. The company will not consider candidates who require sponsorship for a work‑authorized visa, now or in the future. #J-18808-Ljbffr Philips International