Substitute-Admissions and Records Evaluator Continuous Applicant Pool

Job Title

Representative Duties

Basic Function: Under the direction of an assigned supervisor, performs confidential and technical duties involved in the analysis and evaluation of academic records and transcripts.

Distinguishing Characteristics: Incumbents in this classification perform specialized admissions and records duties to support the district's admissions and records department. This classification analyzes and evaluates academic records and transcripts and provides a specialized role in admissions and records.

Representative Duties: The following duties and responsibilities describe the general nature and level of work being performed. It is not intended to be restricted or construed as an exhaustive list of all duties and responsibilities required of individuals so classified.

1. Review, evaluate and maintain academic records/transcripts for a variety of purposes including eligibility for degrees and/or certificates, certification of general education requirements, and prerequisite verification.

2. Analyze transcripts for courses and units completed; determine level, content, unit value and grading system from catalogs, telephone, and written communication and other appropriate reference materials.

3. Evaluate transcripts from other colleges/universities to determine if prerequisite requirements for courses have been met.

4. Research and verify the accreditation status of colleges and universities as needed for transcript evaluation.

5. Interpret and explain District policies and procedures, and state regulations related to degrees, majors and certificate requirements, and academic and transfer policies to counselors, faculty, administrators, students, and the public.

6. Determine final eligibility for associate degrees and certificates; assist students and counselors with the appropriate course of action to resolve denied petitions.

7. Prepare and maintain degree and certificate award lists, files, and records; coordinate production and distribution of diploma and certificate awards; provide reports.

8. Monitor, review, and maintain file of articulation agreements; apply articulation policies to the evaluation process of certificate and degree completion.

9. Process general education certification requests and maintain appropriate records.

10.Process Change of Program requests from counselors for individual students.

11.Monitor degree verifications via the National Student Clearinghouse website and respond to requests.

12.Complete verification of associate degrees for Transfer (ADT's) for primary terms.

13.Monitor catalog regarding degree and certificate requirements; course additions and deletions; course numbers, titles, content, and unit values: monitor the degree audit system and report issues.

14.Collect, compile, verify, and record information for the preparation of reports.

15.Perform job-related duties as assigned.

Minimum Qualifications

Education and Experience: Associate degree and four (4) years or more of increasingly responsible office experience in a related field. Important: To be considered for the position applying for, applicants must submit the required items by the deadline, which include: online IVC application, current resume, and ALL unofficial transcripts (transcripts must show degree was awarded or conferred with a completion date). All attachments will be uploaded into the online application. Applications which do not include all of the required materials will not be forwarded to the screening committee for consideration. Materials submitted become property of the District and will not be returned, copied, or considered for other openings.

Supplemental Information

Range 19 on the Classified Salary Schedule: Salary placement is at Step 1. Please review current salary schedule.

For Additional inquiries please contact: Gina Snow HR Recruiter Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io

EEO Information

Imperial Valley College is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.

Benefits

Employer/employee paid medical coverage options, dental, vision, and life insurance. Earned annual sick leave. Earned annual vacation leave for classified and confidential classified employees. Enrollment in a California Retirement System.