Executive Assistant

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!

Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of Oklahoma City, Oklahoma.

The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana.

 The Executive Assistant will provide high-level administrative, logistical, and organizational support while helping to streamline processes.

Responsibilities include, but will not be limited to:

• Provide executive and administrative support to regional director and leadership.
• Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.
• Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.
• Prepare and edit executive correspondence, reports, charts, and presentations.
• Coordinate travel, including critical-incident and emergency-related travel.
• Track deadlines and consolidate responses for tasking and suspense items.
• Serve as IT/Helpdesk liaison for ticket submission and follow-up.
• Collect and disseminate Government-Owned Vehicle mileage and maintenance reports.
• Assist with HR actions, FOIA tracking, timekeeping, and office supply management.
• Maintain digital and physical filing systems, distribute mail, and support daily office operations.

Required Experience or Knowledge of the following technologies/functions:

• Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience.
• Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.
• Strong written and verbal communication skills with attention to detail and proofreading abilities.
• English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Ability to meet planned and unplanned deadlines in a timely manner.
• Individuals shall meet a minimum of Business Casual in accordance with dress standards.
• Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.

Preferred Experience or Knowledge of the following technologies/functions:

• Resourcefulness and ability to function in a fast-paced environment.
• Professionalism and the ability to interact effectively with others.

Required Education/Certifications:

• High School Diploma (or equivalent) REQUIRED
• Associates in related field preferred.

Required Security Clearance:

• US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.

“ Outstanding Performance…Always!”

Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!