Accounting Admin - SMG

About Zeus Fire and Security

Zeus Fire and Security was established in 2022 to build a national network of fire protection and security providers recognized for execution excellence across a variety of service lines and end markets. Zeus addresses customers' fire protection and security needs through a broad array of services from mission critical fire system installation, testing, and inspection to physical security system installation and video monitoring. Zeus was established with the purpose of partnering with industry-leading fire and security operators who are seeking a collaborative growth partner dedicated to inspiring and accelerating the long-term growth of business and team members.

Role Overview

The Accounting Administrator supports the SMG accounting team with accounts receivable, collections, and general office administration. This position handles incoming accounting phone calls, manages the shared accounting inbox, responds to customer requests (invoice copies, billing corrections, contact updates), and assists with collection calls. The role also oversees office equipment leases (copier, postage meter, water dispenser, etc.), maintains the company fleet master list (insurance cards, gas cards, vehicle records), and procures office supplies. Help to create processes and improve workflows in the office.


Key Responsibilities

• Sort Daily US Mail and Distribute.
• Back-up for AR Posting of Payments & Checking Lockbox.
• Perform Collection Calls.
• Answer phones- Incoming Calls.
• Scan AP Invoices to Corporate Office.
• Assist sales with any requests of paperwork, etc.
• Address Billing Questions- Send Invoice Copies.
• Print, Upload and Mail Invoices.
• Maintain daily cash log
• Order Office Supplies.
• Manage and maintain office equipment leases (Copiers, postage machine, water dispensers, etc.)
• Help manage the car fleet (maintain vehicle list, update insurance cards, registration, etc.)
• Update customer contact info in operating system.
• Any other duties as assigned by management..

Qualifications:

• High school diploma required; associates or bachelor's degree in accounting or finance preferred.
• Strong organizational skills to manage multiple tasks.
• Strong communication skills to communicate effectively with customers and employees at different levels of the company.

Work Requirements:

• 2-3 years' experience in accounting, specifically accounts receivable and collections.
• Strong communication, time management, and ability to work independently.
• Attention to detail and basic understanding of accounting/accounts receivable.
• Proficiency with Microsoft Office and other Windows based software.
• Ability to work with people of all levels of the business.

Compensation:

$23-$25/hr

EEOC Statement

SMG provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.