Facilities Maintenance Manager (Remote)

General Description The Facilities Coordinator is responsible for overseeing the maintenance, repair, safety, and environmental operations of a residential mental health facility. This position ensures that all buildings, grounds, equipment, and systems are maintained in a safe, functional, and compliant manner to support the health, safety, and well-being of residents, staff, and visitors. The Facilities Coordinator works collaboratively with facility leadership to maintain compliance with applicable licensing, life safety, and regulatory requirements. Tasks & Responsibilities A. Essential Duties Facility Operations and Maintenance Coordinate and perform routine maintenance, repairs, and preventative maintenance activities for facility buildings, grounds, equipment, and systems. Monitor the condition of facility infrastructure, including HVAC, plumbing, electrical, lighting, security, and fire/life safety systems. Respond promptly to maintenance requests and facility emergencies. Conduct routine inspections of the facility to identify maintenance, safety, or environmental concerns. Coordinate vendor services, repairs, inspections, and maintenance contracts. Maintain inventory of maintenance supplies, tools, and equipment. Regulatory Compliance and Safety Ensure compliance with applicable federal, state, local, and licensing requirements related to facility operations and environmental safety. Participate in facility safety rounds and environmental risk assessments. Monitor and maintain compliance with fire safety, emergency preparedness, and life safety requirements. Ensure required inspections, permits, certifications, and maintenance records are completed and maintained. Identify and mitigate environmental and safety risks that may impact residents, staff, or visitors. Support readiness for regulatory, licensing, accreditation, and environmental health inspections. Emergency Preparedness Assist in the development and implementation of emergency preparedness and disaster response plans. Participate in emergency drills and corrective action planning. Maintain emergency equipment and supplies in accordance with facility requirements. Resident and Staff Safety Ensure resident living areas, common areas, and facility grounds remain safe, clean, and in good repair. Address maintenance issues that may affect resident health, safety, or quality of care. Collaborate with clinical and operational staff to resolve environmental concerns impacting resident services. Documentation and Reporting Maintain accurate records of maintenance requests, work orders, inspections, repairs, and preventative maintenance activities. Prepare reports regarding facility conditions, maintenance projects, and capital improvement needs. Track and report trends related to facility repairs, equipment failures, and environmental risks. Leadership and Communication Serve as a liaison between facility leadership, vendors, contractors, and regulatory agencies regarding maintenance and facility-related matters. Provide recommendations regarding facility improvements, repairs, and capital expenditures. Assist with the development of facility maintenance budgets and resource planning. Promote a culture of safety, compliance, and continuous improvement. B. Additional Duties Assists and covers other staff when necessary to maintain high productivity and efficiency in the department. As the company continues to grow, additional responsibilities that are essential for the department to be successful will be assigned accordingly. C. Interpersonal Relations Create Meaningful Connections: Demonstrates the ability to function effectively as a part of a team. Use outstanding oral and written communication with employees at all levels of the business for support and sharing of information. Take Accountability: Take constructive feedback and prevent discourse among our peers. Live in the Solution: Critically thinking should be the solution when problems arise. Having the ability to accept constructive criticism well in an open and non-defensive manner. Be Professional: Wear business casual attire (please see dress code policy). Competencies Organizational Excellence Vendor Management Safety and Compliance Problem Solving Communication Skills Time Management Budget Awareness Project Coordination Attention to Detail Customer Service Focus Adaptability Accountability Performance Standards & Measurement Compliance with essential and incidental duties; compliance with company policies and procedures. Compliance with state and federal laws and regulations applicable to the business. Equipment, Tools & Machines Use of computer, telephone, and other office equipment such as a printer and fax. Use of company network and email domain. Working Conditions Air conditioned and well-illuminated office environment and outdoor environment. May have several responsibilities at once. Interaction with others is constant and can be interruptive. Work may be stressful at times due to high level workflow. Availability to work flexible hours including weekends, holidays, and evenings as required to comply with the purpose of the job and accommodate client needs. Participates in educational training, orientations, or compliance programs as needed to maintain competency. If you must leave your employment with our company, we request employees to give us at least 2 weeks’ resignation notice in writing. Demands Enthusiastic self-starter operating with sustained energy and showing great initiative. Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc. Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors. Talk and hear both by person and by telephone; ability to speak clearly and effectively using proper grammar before patients, employees and business partners, among others. Excellent organizational skills. Accept constructive criticism well in an open and non-defensive manner. Ability to manage conflicting priorities. Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment. Ability to function independently and flexibly. Ability to work under pressure, handle multiple tasks, and interruptions. Stand and walk for extended periods (often much of a shift) Move quickly throughout the facility in response to patient needs or emergencies Navigate stairs, hallways, and patient rooms frequently Lift, carry, push, or pull up to 25–50 pounds (e.g., supplies, patient belongings) Assist patients with mobility, including transferring, repositioning, or supporting ambulation Occasionally participate in physical interventions (e.g., therapeutic holds) in accordance with training and company policy Perform repetitive motions such as bending, reaching, kneeling, crouching, and grasping Handle equipment, medical supplies, and documentation tools Physically respond to crisis situations, which may include: Safely intervening during patient agitation or aggression Escorting or guiding patients within the facility Maintaining physical presence and awareness for prolonged periods Qualifications Education: High School Diploma or equivalent required Technical, trade, vocational, or facility maintenance certification preferred. Experience: Minimum of three (3) years of maintenance, facilities management, building operations, or related experience Experience in healthcare, behavioral health, residential homes, or human services settings preferred. Monday-Friday 8:30-5:00pm