Financial Controller

Job Description Job Description Financial Controller | Full-Time | PST or EST Time Zones Job Details Location: Remote Type: Full-Time Contractor Hours: 40 hours/week Reports To: CEO (Moj Mahdara) Who We're Looking For We're looking for a highly organized, operationally strong Financial Controller who can oversee multi-entity financial operations with precision, accountability, and zero tolerance for errors. This is not a basic bookkeeping role. The Financial Controller acts as the operational backbone of the finance function — ensuring all entities remain reconciled, compliant, audit-ready, and financially organized at all times. The ideal candidate is proactive, detail-oriented, systems-minded, and capable of independently managing AP, reconciliations, payroll, compliance, banking, and reporting across multiple entities without constant oversight. You should thrive in high-accountability environments, communicate proactively, and understand how to maintain financial hygiene inside fast-moving companies. What You'll Own Oversee weekly and monthly close processes across multiple entities Maintain fully reconciled financials with zero uncategorized balances Manage AP workflows, vendor payments, W-9/1099 documentation, and approval tracking Monitor cash flow, account balances, and tax reserve schedules proactively Manage payroll processing and reconciliation through Deel Maintain organized, audit-ready financial records and data rooms Coordinate with CPAs, legal teams, FP&A, and leadership across reporting and compliance workflows Support automation of reconciliation and reporting systems using available integrations and tools Maintain budget-to-actuals tracking and flag anomalies or risks proactively Ensure compliance, filing deadlines, and internal financial controls remain current and organized Workflow & Collaboration Work directly with the CEO, FP&A, Senior Bookkeeper, CPAs, and legal partners Maintain finance visibility and workflow tracking inside ClickUp Deliver structured financial updates proactively without requiring follow-up Escalate risks, missing approvals, or operational blockers early Support cross-functional operational and strategic finance discussions when needed What We Need From You Experience managing multi-entity financial operations, reconciliations, and close processes Strong understanding of U.S. GAAP, AP/AR workflows, compliance, and audit readiness Experience with QuickBooks Online, Deel, ClickUp, and modern finance operations tools Strong operational discipline, organization, and documentation management Ability to manage sensitive financial workflows with accuracy and discretion Proactive communication and strong ownership mentality Comfort operating independently in fast-moving environments Experience supporting founders, startups, or high-growth companies is strongly preferred Who Thrives Here This role is best suited for someone who: Notices inconsistencies and resolves them quickly Operates with high precision and accountability Thinks in systems, controls, and operational structure Escalates issues before they become problems Maintains calm under pressure and shifting priorities Takes ownership without waiting for reminders or direction About Us Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions for high-profile clients. We operate with an AI-first, Founder Mode mindset focused on ownership, execution, operational excellence, and continuous improvement. Benefits Fully remote work Flexible schedule and time off Access to leading AI tools Direct collaboration with leadership Long-term career growth opportunities High-trust, fast-moving team culture