Arts Program Assistant, Beginning August 2026

Job Description

Job Description

The Arts Program Assistant plays a vital role in supporting the Director of the Arts and advancing the mission of the Collegiate Arts Program. This position provides comprehensive administrative, operational, and event support for both the visual and performing arts. The Arts Program Assistant collaborates closely with faculty, staff, students, families, and community partners to ensure the successful execution of performances, exhibitions, and special events while contributing to the continued growth of a dynamic and evolving arts program.

This is a full-time, 10-month position reporting directly to the Director of the Arts.

General responsibilities will include:

• Event and House Management
  • Serve as House Manager for school performances and events, including concerts, theatrical productions, assemblies, parent programs, dress rehearsals, and facility rentals
  • Coordinate and supervise parent and student volunteers as needed
  • Oversee front-of-house operations to ensure a welcoming and professional experience for all guests
• Box Office and Ticketing
  • Manage the online ticketing platform, including event setup, sales tracking, and reporting
  • Coordinate in-person ticket sales and event-day box office operations
• Hershey Center Operations
  • Serve as a primary point of contact for visitors and event attendees; meet and greet guests
  • Operate the RAPTOR visitor management system
  • Coordinate room scheduling and event setups
  • Submit maintenance requests and facility use forms
• Administrative and Operational Support
  • Manage departmental purchasing and maintain accurate records
  • Coordinate mail and package distribution for the Arts Department
  • Assist with the creation and distribution of promotional materials in collaboration with faculty and communications staff
  • Attend staff meetings and contribute to departmental planning efforts
  • Support other operational needs of the Arts Department as assigned
• Demonstrate flexibility and a willingness to work evenings and weekends in support of performances and events

Successful candidates will possess the following qualifications and competencies:

• Proficiency with Google Workspace (Drive, Docs, Sheets, Slides, Calendar)
• Experience with Canva or similar design platforms
• Experience managing events or working in a performance venue or public-facing environment
• Basic knowledge of sound and lighting systems preferred
• Strong cross-cultural competencies
• Demonstrated commitment to fostering and sustaining an inclusive school community
• Passion for the arts and arts education

It is critical that candidates demonstrate a commitment to the School’s Core Values and Mission

HONOR

Personal integrity and devotion to the truth, which make one trustworthy, forthright, responsible and fair.

LOVE OF LEARNING

A creative spirit that promotes intellectual and personal growth through exploration, inquiry and openness to change.

EXCELLENCE

A sustained commitment to meeting high standards of character, achievement and personal accountability.

RESPECT

Fundamental regard for the dignity and worth of each individual.

COMMUNITY

A commitment to responsive and compassionate citizenship and service on campus, in the local community and in the broader world.

Required Competencies:

• Excellent communication skills with the ability to communicate the School’s shared purpose; builds trust among colleagues; is accountable; lives up to commitments.
• Proven cross cultural competency skills demonstrating self awareness, awareness of others and the ability to adopt inclusive perspectives, attitudes and behaviors to drive inclusion and belonging in the ongoing development and maintenance of an inclusive campus community .
• Demonstrates a strong commitment to a servant leadership model focusing on the growth and development of the team to successfully fulfill shared goals.
• Understands the big picture and handles areas of responsibility in a manner consistent with the School’s mission and values. Offers assistance within the office especially during busy times.
• Relates to the Collegiate community including faculty, staff, students, parents and applicants in a cooperative manner.
• Meets deadlines, demonstrates effective use of time and handles multiple assignments simultaneously.
• Understands the need for growth and is receptive to constructive feedback.
• Maintains confidentiality at all times.

Who we are

Collegiate School is a co-educational, independent day school located in Henrico County, within 20 minutes of downtown Richmond, Virginia, for students in Junior Kindergarten through 12th grade. For more than 100 years, Collegiate has nurtured inquisitive thinkers, responsible citizens, and compassionate leaders. Grounded in the values that have sustained it over the course of more than a century, Collegiate provides its nearly 1,700 students with an engaging academic environment dedicated to preparing them for a globally connected and changing world.

The essence of Collegiate School is the richness of relationships among students, faculty, parents, administrators, and alumni in a dynamic learning community with high personal and academic expectations. This exceptional educational environment enables students to develop their potential for intellectual growth, leadership, and service.

Why Collegiate?

Collegiate School is well-regarded for developing students into citizens who lead, serve and shape the world. We do so with the help of a caring faculty and staff who also have opportunities to lead, serve and shape the world, through the young lives they touch.

Below are just a few examples of some of the great advantages of working at Collegiate:

• Excellent professional development opportunities for faculty and staff
• Collaborative working environment
• A rich employee benefits package (which includes free lunch!)
• Opportunities for growth and leadership
• An environment that fosters creative and innovative instruction

The School is committed to a policy of non-discrimination and equal opportunity for all employees and qualified applicants without regard to race, color, gender (including pregnancy), age, religion, national origin, ancestry, sexual orientation, disability, veteran or military status, marital status, genetic information, or any other status protected by applicable law. Employment decisions at the School are based on merit, qualifications and skills.