Payroll Specialist - Corporate Services

Gresham Smith Payroll SpecialistAt Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life's essential infrastructure and institutions. What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we're a community built on commitment, integrity, respect, and teamwork.Why Gresham Smith? When you join Gresham Smith, you're joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.About You We're looking for someone who has:Minimum of 5 years' hands-on full-cycle payroll processing experienceAssociate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field preferredExtensive knowledge of multi-state payroll tax laws and regulationsProficiency with payroll software systems and Microsoft ExcelExperience in the professional services industry and/or with Deltek Vantagepoint is a plusStrong attention to detail and ability to manage multiple tasks simultaneouslyExcellent communication and problem-solving skillsAbility to maintain confidentiality and handle sensitive information with discretionPayroll certification such as FPC, CPP, or equivalent is a plusExperience working in a complex, multi-state environment is preferredFamiliarity with timekeeping systems and benefits administration is preferredAbout the Role As a Payroll Specialist, you will:Process accurate and timely payroll for employees across multiple states, including regular and off-cycle runsCalculate and withhold federal, state, and local taxes ensuring compliance with varying multi-state regulationsPrepare and file payroll tax returns and related reports on timeReconcile payroll accounts and resolve discrepancies related to tax withholdings and deductionsMaintain up-to-date knowledge of changing payroll laws and regulations for all applicable statesCollaborate with HR and finance teams to ensure employee records and payroll data accuracyAssist with audits related to payroll and tax complianceRespond to employee inquiries regarding payroll, tax deductions, and benefitsSupport year-end payroll activities including W-2 and 1099 preparationJoin Us If you're excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we'd love to hear from you.Here's what you can expect: Professional Growth: In-house learning, tuition reimbursement, licensure support, professional organization engagement. Culture that Cares: 93% of employees say they feel cared for and 96% are confident in our future success. Competitive Benefits:Flexible schedules and generous PTOHealthcare (medical, dental, vision, wellness programs)401(k) with company matchShort- and long-term disability, paid life and AD&DSupplemental, critical care, pet, legal and ID theft insuranceFamily planning and parental leaveMass/public transit programTelemedicine and employee assistance programGresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply.