Medical Records Clerk

We are seeking a detail-oriented Medical Records Clerk to support the maintenance, organization, and accuracy of patient medical records within a healthcare environment. This role is responsible for ensuring medical documentation is complete, properly recorded, and maintained in accordance with established procedures and quality standards.

The ideal candidate is organized, professional, customer-focused, and comfortable working with electronic systems while maintaining a high degree of accuracy and confidentiality.

Responsibilities

• Assemble, organize, and maintain patient medical records and charts.
• Ensure all forms are properly completed, identified, signed, and documented.
• Enter and update patient information in electronic systems accurately and timely.
• Review records to ensure completeness and compliance with established standards.
• Communicate with physicians, clinical staff, and other healthcare professionals to clarify diagnoses or obtain missing information.
• Support medical record maintenance and document management activities.
• Assist with coding-related activities as assigned.
• Maintain accuracy and confidentiality of patient information.
• Respond to routine record requests and inquiries.
• Follow established policies, procedures, and healthcare documentation guidelines.
• Support administrative and operational activities related to health information management.

Required Qualifications

• Less than 3 years of experience working with computer systems or demonstrated technical aptitude.
• Proficiency in Microsoft Word and Excel.
• Strong organizational and record-management skills.
• Professional appearance and positive attitude.
• Excellent written and verbal communication skills.
• Ability to quickly learn new systems and technologies.
• Strong attention to detail and accuracy.
• Ability to work within established procedures and quality standards.
• Valid driver's license.
• Personal vehicle with required automobile insurance coverage.
• Ability to travel locally and occasionally overnight as needed.
• Commitment to providing excellent customer experiences.

Preferred Qualifications

• Associate's or Bachelor's degree in a related field.
• Previous healthcare, medical office, or health insurance experience.
• Familiarity with:
• Medical terminology
• Health records management
• ICD-9 coding concepts
• Experience working with electronic medical records (EMR) systems.

Key Skills

• Medical Records Management
• Data Entry
• Health Information Management
• Medical Documentation
• Microsoft Office (Word & Excel)
• Administrative Support
• Attention to Detail
• Record Accuracy
• Communication
• Organization
• Customer Service