Help wanted: program assistant (mid-level) to Green Screen Coalition

Green Screen Climate Justice and Digital Rights Coalition Program Assistant

The Green Screen Climate Justice and Digital Rights Coalition is a group of funders and practitioners looking to build bridges across the digital rights and climate justice movements. The aim of the coalition is to be a catalyst in making the climate implications of technology visible by supporting emerging on-the-ground work, building networks, and embedding the issue as an area within philanthropy. This role is best suited to someone who is critical of the current extractive systems and wants to provide operational support to enable the network to chart a different path.

Reporting to: Maya Richman, Green Screen Coalition co-lead.

Pay rates: 300 450 EUR per day depending on relevant experience.

Time commitment: 2 days a week. 8 days of work a month.

Contract duration: 12 months minimum, starting with a 2 month trial period.

Preferred start date: Monday 7th Sept 2026.

Preferred work location: Berlin preferred. But remote workers within UTC UTC+1 timezones are also considered, with occasional travel to Berlin.

Employment type: Freelancer

Application deadline: Mon 17th July, 1pm CET.

Green Web Foundation is a founding member of the Green Screen Coalition, and provides ongoing support to the project, one form of which is fiscal sponsorship. Green Web Foundation is therefore responsible for signing your contract and managing payment of your monthly invoices, but you will work directly with the Green Screen team in the day to day supporting their mission and activities.

Key responsibilities of the role:

• Support daily operations and general programmatic activities, such as coordinating meetings, tracking actions, and following up on tasks.
• Work with program co-leads to prepare grant funder reports and budget updates.
• Take the lead on drafting contracts, coordinating check-ins, and following up with co-leads on active projects (rapid research, regional events, strategic consultants).
• Track program budgets and work with our financial team to ensure spending occurs on time and within budget. Raise any identified issues and work pragmatically and proactively to resolve them.
• Collating project updates and ad-hoc requests from grantees and directing them to the relevant team member or coalition partner.
• Update the website with program updates and pertinent information relating to the mission.
• Provide logistical and operations support to organising community events and outreach activities.
• Liaise with community members and current grantees to facilitate their participation in events, often resolving complex travel or accommodation logistics.
• Coordinating support for logistical tasks and information-sharing between the Green Screen Coalition and its operational partners, such as Green Web Foundation, Ariadne Network, and Mozilla.
• Be a ready pair of hands to troubleshoot and address unforeseen issues.

Candidate must haves:

• Strong organizational skills and attention to detail.
• Comfortable handling administrative tasks and finances.
• Able to prioritise time across multiple tasks and adapt to changing priorities.
• Experience in project or program coordination in the non-profit sector.
• Excellent communication skills, both written and spoken, fluency in English a must.
• Experience working with people from a variety of backgrounds across multiple time zones.
• Passionate about social or environmental causes.
• Confident handling data sets within spreadsheets, for example applying filters and dropdowns.
• Experience working in a remote team.

Candidate desirables/nice to haves:

• Ability to speak other languages aside from English.
• Knowledge of managing static site website content via Gitlab.
• Understanding of non-profit operations and community engagement strategies.
• Understanding of learning and evaluation mechanisms.
• Experience working in event planning teams.
• Comfortable setting up and maintaining tasks in project management tools such as Trello, Notion or Jira.
• Degree or similar higher-level education qualification.

What the hiring process looks like:

We're only accepting applications directly from individuals. Our policy is that we won't be progressing any applications that come to us via recruitment agents, agencies or outsourcing specialists.

We've outlined the dates we'd like to work with. If you are not available for these dates but feel you are a good fit for this role, please let us know. We'll do our best to accommodate you, while being fair to the other candidates.

1. You send us your application by Fri 17th July, 1pm CET or before. Please use the form below. We may close sooner if a suitable applicant comes along before then. Our advice: if this role feels like a good fit for you, don't wait to apply!

2. We screen applications on Monday each week. We don't want people hanging around waiting for answers, so you'll hear back from us on a Tuesday if you submitted your application by midday CET on a Monday. We can't promise detailed feedback about your specific application at this point, but we will let you know whether we're progressing your application to the next stage or not.

4. Interview call. We arrange a 60 minute video call between you, Maya Richman (Green Screen Coalition co-lead) and Hannah Smith (Director of Operations, Green Web Foundation) between Thurs 23 July and Tues 28 July. This provides a chance to talk about your previous work and experience, discuss what a mutually beneficial working arrangement would be and clarify any questions you might have. We'll give you a choice of day and time within the mentioned range of days, and will share the interview questions with you in advance so you can prepare your best answers.

5. We make a hiring decision. By Thurs 30th July, we'll make a decision about proceeding, and let you know via email. If our decision is not to proceed with hiring you, we will provide some useful and specific feedback to help you with future applications.

6. Start work and onboarding. Our ideal start date is Monday 7th Sept, but we are willing to be flexible if this doesn't work for you.

Good luck!

Applications are now closed.