Human Resource Information System Manager

Human Resource Information System Manager

This position is listed on behalf of a partner company, which manages all applications and next steps. Our partner is looking for a Human Resource Information System Manager based in the United States.

The HRIS Manager will take ownership of global payroll operations and HR systems across a growing, multi-entity organization. This high-impact role combines hands-on payroll management with strategic system administration, process standardization, and international compliance. You will lead the consolidation of payroll operations across the United States, Puerto Rico, the United Kingdom, and Austria, ensuring employees are paid accurately and on time. As the internal subject-matter expert for ADP Workforce Now, you will optimize system configuration, reporting, integrations, and controls. Working closely with branch leaders, HR, and Finance, you will establish consistent processes and reliable payroll data. You will also support the integration of newly acquired businesses, helping build a scalable global payroll function.

Accountabilities

• Own end-to-end payroll operations for all branches across the United States, Puerto Rico, the United Kingdom, and Austria, working with local payroll providers where necessary.
• Process payroll accurately and on schedule, including time and attendance inputs, new hires, terminations, compensation changes, bonuses, commissions, deductions, and off-cycle payments.
• Partner with branch leaders to establish payroll calendars, submission deadlines, approval workflows, and clear operating procedures. Train branch contacts and respond promptly to payroll-related questions.
• Lead the consolidation of payroll from multiple legacy systems and acquired businesses into one standardized global process.
• Coordinate the integration of newly acquired companies into the organization's payroll operations and ADP Workforce Now within defined, repeatable timelines.
• Serve as the primary internal expert for ADP Workforce Now, managing system configuration, earnings and deduction codes, workflows, security roles, reporting, and integrations with benefits, 401(k), and finance systems.
• Ensure compliance with applicable payroll, tax, and statutory requirements across US federal and state jurisdictions, Puerto Rico, the UK, and Austria.
• Manage payroll tax filings, year-end reporting, and related documentation, including W-2, 499R-2/W-2PR, P60, and local equivalents, as well as responses to tax agency notices.
• Work closely with Finance on payroll journal entries, reconciliations, accruals, audits, and labor cost reporting.
• Develop and maintain documented payroll procedures, internal controls, and reliable reporting for leadership, Finance, and branch teams.
• Monitor payroll accuracy and operational performance, targeting an error rate below 1%, timely monthly reconciliations, and penalty-free tax and year-end processing.
• Establish consistent payroll standards across all branches while ensuring responsive and dependable support for employees and local leadership.

Requirements:

• At least 5 years of progressive payroll experience, including a minimum of 2 years managing multi-state and multi-country payroll operations.
• Advanced, hands-on experience with ADP Workforce Now is required, particularly system configuration and reporting.
• Demonstrated experience consolidating payroll across multiple entities, systems, or countries.
• Experience in a private equity-backed or acquisition-driven organization is strongly preferred.
• Strong knowledge of US multi-state and Puerto Rico payroll requirements.
• Experience with UK and/or Austrian payroll, or managing international payroll providers, is strongly preferred.
• Thorough understanding of payroll taxation, regulatory compliance, statutory requirements, and year-end reporting processes.
• Advanced Excel skills, with strong analytical capabilities and experience managing reconciliations, payroll data, and data integrity.
• Excellent attention to detail and a disciplined approach to accuracy, deadlines, and confidential employee information.
• Strong communication and relationship-building skills, with the ability to work effectively with branch leaders, Finance, and HR teams.
• Ability to explain payroll processes and requirements clearly to non-specialists and coordinate stakeholders across different locations.
• Bachelor's degree in Accounting, Finance, Human Resources, or a related discipline is preferred.
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is an advantage.

Benefits:

• Annual salary: $80,000–$110,000.
• Equity ownership: Opportunity to participate in company equity ownership.
• Retirement: 401(k) plan with employer matching contributions.
• Healthcare: Medical, dental, and vision insurance fully paid by the employer, including coverage for employees and their families.
• Life insurance: Life insurance coverage.
• Paid time off: Generous PTO allowance.
• Parental leave: Parental leave benefits.