Administrative Assistant

Administrative Assistant Job Responsibilities: Provides administrative support to ensure efficient operation of office. Answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results. Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations. Exhibits polite and professional communication via phone, e-mail, and mail. Supports team by performing tasks related to organization and strong communication. Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. Contributes to team effort by accomplishing related results as needed. Provide clerical and administrative support to Human Resources executives Process documentation and prepare reports relating to personnel activities (staffing recruitment, training, grievances, performance evaluations etc) Coordinate HR projects (meetings, training, surveys etc) and take minutes Deal with employee requests regarding human resources issues, rules, and regulations Assist our recruiters to source candidates and update our database Coordinate communication with candidates and schedule interviews Responsible for working with new hires in the pre-boarding and onboarding process Completes employment eligibility documentation, including I-9’s and E-Verify in a timely manner Conduct initial orientation to newly hired employees Handle employment-related inquiries from employees, and supervisors, referring complex and/or sensitive matters to the appropriate HR contact Tracks evaluation progress and provides reminders and assistance completing documents Strong interpersonal, business presentation, and written communication skills. Work with minimal supervision, manage multiple projects and deadlines, show attention to This individual will be responsible for data entry, management, and audit for sensitive information related to our employees Detail. Administrative Assistant Skills and Qualifications: Reporting Skills Administrative Writing Skills Microsoft Office Skills Managing Processes Organization Analyzing Information Professionalism Problem Solving Inventory Control Minimum three (3) years’ administrative experience Excellent verbal and written communication skills; Excellent interpersonal and customer service skills; Superior organizational skills and attention to detail; Excellent time management skills with a proven ability to meet deadlines; Self-motivated with demonstrated ability to problem solve and think independently; Ability to function well in a high-paced environment; Ability to handle confidential data with a high level of professionalism; Strong skills with Microsoft Office Suite (Word, Excel, PowerPoint). Assist with day to day operations of the HR functions and duties Education and Experience Requirements: High school diploma or equivalent education required 3 years of administrative assistant experience Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat Valid driver’s license and current automobile insurance Job Type: Full-time – in person Salary: $20.00 – $24.00 per hour Flexible spending account Health insurance Vision insurance Schedule: Monday to Friday Ability to commute/relocate: Madison Heights, MI 48071 #J-18808-Ljbffr Global Solutions Group