Inventory Specialist

Job Title: Inventory Specialist

Department: Utilities Division

Location: Amarillo, Texas

Schedule: Monday - Friday, standard business hours with occasional overtime as needed

Reports directly to the Utilities Inventory Superintendent.

Job Summary:

The Inventory Specialist performs responsible technical and administrative work involving the receipt, storage, inventory control, distribution, and documentation of materials, supplies, equipment, and parts supporting municipal operations. This position ensures accurate inventory management practices, maintains stock availability for critical operations, and supports procurement and warehouse functions in compliance with City policies and operational standards.

The Inventory Specialist works closely with multiple departments to maintain continuity of operations for utilities, fleet, facilities, and infrastructure-related services.

Essential Responsibilities:

• Inventory Control: Maintain and update computerized inventory systems to monitor stock levels, reorder points and part usage.
• Receiving/Warehousing: Receive, inspect and verify the quality and quantity of incoming parts, supplies and materials against purchase orders.
• Distribution: Issue and dispense materials and hand tools to utility personnel following established approval procedures.
• Documentation: Maintain accurate, organized and up to date records, including invoices, packing slips and computerized logs.
• Auditing: Conduct regular physical inventory counts (cycle counts) and reconcile with records to ensure accurate inventory balances.
• Safety: Maintain a clean, safe, and organized warehouse facility. Adhere to safety protocols regarding hazardous materials and equipment.
• Surplus Management: Coordinate the disposal of surplus or obsolete inventory and equipment, including the return of warranty items.

Minimum Qualifications:

• Education: High School Diploma or equivalent required.
• Experience: Previous experience in inventory control, warehouse operations or purchasing (preferably within a utility, industrial or municipal setting).
• Licenses: Valid Texas driver's license, forklift certification preferred or ability to obtain after hire.
• Skills: Proficiency with computerized inventory systems (e.g., Workday, SAP, Oracle, Tyler, or similar platforms) and Microsoft Office.

Physical and Environmental Requirements:

• Frequently lift and carry materials weighing up to 50+ pounds.
• Stand, walk, bend, stoop, kneel, and reach for extended periods.
• Operate warehouse and office equipment safely.
• Work in warehouse and outdoor environments with exposure to varying weather conditions.
• Subject to emergency after hours callbacks.

Working conditions:

• Dust
• Noise
• Temperature fluctuations
• Moving equipment and vehicles
• Industrial materials and supplies

Appropriate personal protective equipment may be required.

Knowledge of:

• Inventory control principle and warehouse procedures.
• Materials management practices.
• Safety practices related to warehouse operations.
• Computerized inventory systems and data entry procedures

Key Competencies:

• Problem solving and strong attention to detail.
• Effective communication skills, both written and verbal.
• Maintaining accurate inventory records.
• Problem solving skills for resolving inventory discrepancies.
• Communicating effectively with internal customers and vendors.
• Organizing and prioritizing workload.
• Perform mathematical calculations related to inventory quantities and costs.
• Work independently and collaboratively.
• Maintain confidentiality and professionalism
• Adapt to changing operational priorities

Join the City of Amarillo and help support the essential services that keep our community running. The Inventory Specialist plays a critical role in maintaining materials and supplies necessary for utility operations, infrastructure maintenance, and municipal services throughout the City. This position offers stability, professional growth opportunities, and the chance to contribute directly to public service operations.

The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.

The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at View phone number on click.appcast.io.