Event Administrative Assistant

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ESSENTIAL DUTIES AND RESPONSIBILITIES

• Book reservations on Office Tracker for private events
• Create and design fliers for special events and bar entertainment/activities
• Update monthly calendar of scheduled events
• Set up floor plans as needed
• Coordinate the Lifestyle Committee volunteer assignments for office, event, and other useful activities.
• Conduct ticket sales and process payments
• Balance bank beginning and end of shift
• Record daily ticket sales
• Check emails and voicemails daily to ensure prompt communication
• Maintain decorations and DVD logs when needed
• Must perform duties, under the general supervision by the Lifestyle Director, the specialized work of the Lifestyle Department office function requiring organization and office skills.
• Provide quality and pleasant experience when the community is seeking information on schedules, events, and other department activities by telephone or in the office.
• Complete routine office duties. Meet deadlines and function as part of the Lifestyle team
• Have knowledge of Lifestyle Department Rules and Regulations
• Be courteous, and friendly and respond to owner inquiries, suggestions, and requests for room, set-up needs, and scheduling.
• Other assigned duties as needed

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience

• High school diploma, or equivalent. Basic business office training and skills
• Demonstrate skills and knowledge of resort operations including activities, social, entertainment, and recreation programs.
• Be familiar with computers, common office machines, and basic business software application programs, including Point of Sale System.

Knowledge, Skills, and Abilities

• Must pay attention to detail
• Must be able to demonstrate team behavior and willing to promote a team-oriented environment
• Has strong interpersonal and customer service skills
• Able to multi-task, prioritize job tasks, and work efficiently
• Able to effectively present information and respond to questions from co-workers, members, and guests
• Excellent verbal and written communication skills

Required Technical / Other Skills / Licenses

• Proficiency in MS Office Word, Excel, Jonas Software
• Knowledge of Canva

Other Requirements

• May fill in for absent staff as needed

SAFETY

The incumbent is required to comply with established safe work practices and attend all safety-related training provided or made available by the Association

Job Types: Part-time, Temporary

Pay: From $17.00 per hour

Expected hours: 15 - 28 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Evening shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Cathedral City, CA 92234 (Required)

Ability to Relocate:

• Cathedral City, CA 92234: Relocate before starting work (Required)

Work Location: In person