Payroll Accountant, Specialist

Payroll Accountant, Specialist As a Federation, AIP advances the success of a community of more than 30 independent scientific organizations. They, in turn, support hundreds of thousands of professionals across many scientific and engineering disciplines. AIP creates shared spaces, forums, conversations, and connections where individual action among our Member Organizations becomes collective impact. AIP is seeking a detail-oriented and experienced Payroll Accountant to join our dynamic Finance and Administration team. In this vital role, you will oversee the end‑to‑end payroll process and ensure accurate, timely payroll administration for AIP, AIP Publishing, and select Member Societies. Working collaboratively with our Talent and Culture team, you will manage biweekly payroll operations, maintain payroll tax compliance across multiple jurisdictions, and support key financial processes including account reconciliations, journal entries, and budget planning. Responsibilities Process bi‑weekly payroll for AIP and four affiliated organizations, totaling 300+ employees. Prepare and post bi‑weekly payroll journal entries, including entries for Member Societies. Manage third‑party filings and ensure timely retirement contribution submissions. Maintain and oversee all timekeeping systems and payroll coding structures. Review and validate tax filings completed by ADP. Perform monthly reconciliations of all payroll‑related accounts. Monitor and interpret payroll‑related legislation and regulatory updates to ensure compliance. Create and maintain custom reports within ADP Workforce Now. Evaluate payroll processes and internal controls; recommend and implement process improvements. Lead personnel budget planning and analysis in collaboration with Finance. Support the annual salary and benefits budgeting process. Assist with the annual retirement plan audit. Manage all year‑end payroll activities and verify the accuracy of W‑2 forms prepared by ADP. Qualifications and Skills Bachelor's degree in Accounting, Business Management, or related field required. Certified Payroll Professional (CPP) or equivalent certification is a plus. Minimum of 5 years of hands‑on payroll experience, including with ADP Workforce Manager. Experience managing payroll in mid‑to‑large organizations, including multi‑state payroll. Proficiency in ADP Workforce Now and Kronos (or equivalent time‑keeping systems). Advanced Microsoft Excel skills, including functions such as SUMIFS, VLOOKUP, and pivot tables. Strong written and verbal communication skills. Proven ability to collaborate effectively across departments and with senior leadership. Excellent organizational, analytical, and problem‑solving abilities. In‑depth understanding of payroll regulations and tax compliance requirements. Customer service mindset with a commitment to meeting deadlines and maintaining accuracy. Salary: $79,477.00 - $87,425.00 Location: Employees are required to reside in the DC Metro regions of Maryland, Virginia, or Washington, DC. AIP embraces a flexible hybrid work environment. Benefits: Comprehensive benefits, including generous paid time off, medical/dental/vision coverage, an annual retirement contribution of 10% of base pay, tuition assistance, commuter benefits, and more. All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, or local law. #J-18808-Ljbffr American Institute of Physics