Financial Coordinator

Job Title: Financial Coordinator / Analyst – Technology Portfolio Overview We are seeking a detail?oriented Financial Coordinator / Analyst to support the financial and operational management of our technology portfolio. This role plays a critical part in ensuring technology contracts are accurately tracked, renewals are executed on time, and financial data across systems is complete, clean, and reliable. This is a coordination?heavy, execution?focused role ideal for someone with a solid finance or accounting foundation who enjoys structured work, data accuracy, and process discipline. The role partners closely with internal application owners, Procurement, and Finance, working primarily through email and Microsoft Teams. What You’ll Do Technology Contract & Renewal Support Monitor upcoming technology contract renewals on a rolling 30?day horizon. Proactively engage application owners and Procurement to ensure renewal discussions start early and contracts do not lapse. Validate renewal dates, contract details, and associated financial data. Financial Data Management Maintain Smartsheet as the primary source of truth for technology licensing and renewal data. Perform high?volume data entry, reconciliation, and cleanup to ensure accuracy and consistency. Enter and maintain line?item financial data in: Planview (project portfolio and work planning) Planful (operating expense forecasting and budgeting) Planning & Reporting Support Support preparation and submission of the annual technology work plan and the supporting five?year roadmap. Assist with data validation, compilation, and updates to support planning and forecasting cycles. Stakeholder Coordination Coordinate with internal application and functional owners primarily via email and Microsoft Teams. Gather required inputs, confirm details, and resolve discrepancies efficiently without reliance on meetings. Process Improvement & Documentation Document workflows, controls, and reporting structures related to technology financial management. Support the long?term goal of transitioning this function to an external managed services or BPO partner. Identify risks, gaps, or inconsistencies early and recommend practical solutions. What We’re Looking For Required Qualifications Solid foundation in finance or accounting (analyst?light, coordinator?heavy profile). Proven ability to handle high?volume, detail?intensive data entry and data cleanup with a high degree of accuracy. Strong working knowledge of Microsoft Excel and Smartsheet. Comfort working within established processes and improving them incrementally. Self?directed, proactive work style with strong ownership and follow?through. Clear, professional written communication skills for email? and Microsoft Teams?based collaboration. Nice to Have Experience working with financial planning or portfolio tools such as Planview and/or Planful. Exposure to technology financials, contract tracking, or vendor management. Experience supporting planning or budgeting cycles in a corporate environment. Work Arrangement The role is expected to begin on?site, five days per week. Flexibility toward a hybrid schedule may be considered over time, as the work is largely heads?down and digitally coordinated. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.aa415a4b-8b21-40fc-a65c-70d2b25ca29a