Fiscal Assistant I/II - Planning & Building

Fiscal Assistant I/II - Planning & Building

The Planning & Building Department's objective is to promote public health, safety and welfare by developing and implementing creative community-based strategies to enhance economic opportunity, build strong, resilient communities and ensure a dynamic framework for quality growth and development.

Job Highlights:

• Provides high-quality customer service to members of the public, staff, and external agencies over the phone and occasionally in person, routes inquiries appropriately.
• Answers, screens, and directs a high volume of incoming calls for a large department of approximately 50 staff; provides accurate information and ensures callers are connected to the correct personnel.
• Performs data entry tasks, including scanning, uploading, and indexing documents into departmental databases and electronic records systems with a high level of accuracy.
• Processes payments over the phone in accordance with departmental procedures; verifies information, records transactions, and accurately records payment details.
• Assists with general administrative support such as filing, organizing documents, maintaining logs, and preparing basic correspondence.

Work Location: This position is located at 3015 H St, Eureka, CA 95501. Work Hours: A typical schedule for this position is Monday through Friday, 8 am to 5 pm with 1 hour lunch.

Under general supervision, in either a centralized fiscal or departmental setting, provides a variety of routine to difficult fiscal, financial, payroll, statistical and accounting office support to various County offices; may perform general office support duties, including typing, word processing and filing; performs related work as assigned.

Distinguishing Characteristics

Fiscal Assistant I is the entry level class of this fiscal office support series. Initially under close supervision, incumbents learn fiscal office and County procedures. As experience is gained, there is greater independence of action within established guidelines. This class is alternately staffed with Fiscal Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. Fiscal Assistant II is the journey level class of this series, fully competent to perform a variety of responsible fiscal, accounting and financial recordkeeping support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. This class is distinguished from Senior Fiscal Assistant in that the latter either assigns, directs and reviews the work of a small fiscal support staff or performs the most difficult, technical, complex or specialized fiscal support duties.

Examples Of Duties

• Matches invoices, receiving reports and other requests for payment with purchase order or contract documents; ensures proper authorization and compliance with County policies and procedures.
• Inputs information to a computer system or manually prepares forms to produce payments; reconciles and prepares payment requests for non-purchase order expenditures such as utility and contract payments.
• Provides information to vendors regarding invoices and purchase orders.
• Processes bails, fines, fees, charges, taxes and other monies due to the County; receives payments and balances monies on a regular basis.
• Assists with the production of various periodic billings, receives checks by mail and processes and balances accordingly; audits accounts receivable; answers factual questions regarding County policies and ordinances.
• Processes returned checks, conveys to proper person to effect collection and makes appropriate entries to files and/or ledgers.
• Maintains accounting and financial and statistical records and prepares periodic or special reports.
• Posts information to ledgers, journals and reports; totals and balances figures, proofs data and makes corrections as required.
• Prepares, reviews and processes time reports; calculates complex differential, premium and shift pay rates; processes personnel action, employee benefits and changes; provides benefits and payroll information to employees.
• Processes centralized or departmental payroll records and documentation; may assist in processing payments to various insurance carriers, deferred compensation and other employee deductions.
• Reviews and audits changes to County tax roll, calculates payments due on bonds and special assessments.
• Enters and retrieves data from an on-line or personal computer system; may use such technology to produce standard reports; operates standard office equipment.
• May assist with departmental payroll recordkeeping, cost accounting, budget preparation by posting information, typing materials or totaling figures.
• Performs a variety of general office support duties such as typing, proofreading, filing, answering the telephone and preparing periodic and special reports.

Qualifications

Knowledge of:

• Policies and procedures related to the department or functional area to which assigned.
• Fiscal document processing and record keeping and bookkeeping practices and procedures.
• Basic auditing principles and practices.
• Basic business data processing principles and the use of personal or on-line computers.
• Office practices and procedures, including filing and the operation of standard office equipment.
• Business arithmetic, including decimals and percentages.
• Correct English usage and the basic format for typed materials.

Skill in:

• Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records.
• Performing detailed fiscal office support work accurately.
• Operating standard office equipment including a calculator and computer terminal.
• Prioritizing work, coordinating several activities and meeting critical deadlines.
• Using initiative and sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Understanding and carrying out oral and written directions.
• Typing with sufficient skill to complete forms and enter information into a computer system.

Other Requirements: Specified positions may require the possession of a valid California driver's license. Desirable Education and Experience : A typical way to obtain the knowledge and skills outlined above is:

• Fiscal Assistant I : One year of office support experience or equivalent education above the high school level to demonstrate possession of basic fiscal knowledge and skills.
• Fiscal Assistant II : In addition to the above, one year of fiscal, bookkeeping, accounting or financial clerical or office assistant experience at a level equivalent to the County's class of Fiscal Assistant I.

Working Conditions & Additional Information

A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County's automated application system at

Applications must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

How long does it take to fill out the application?

• You should allow 30 45 minutes to fill out your application.

Can I change my application after submitting it?

• No. Once an application has been submitted, it is final. Applicants may submit a new application with updated information during the filing period if they wish. Only the most recent application submitted will be considered. All other applications will not be considered.

How long until I hear back from you and how can I check for updates on my application?

• You may receive communications regarding your application at different stages of the selection process. Important updates will be sent to the email address listed in your governmentjobs.com account at the time of notification. To ensure you don't miss any critical information, we recommend keeping your email address current and regularly checking both your inbox and junk mail folders throughout the process. You can also log into your governmentjobs.com account at any time to check your application status. If you have any questions about your application's progress, please contact the County of Humboldt Human Resources Personnel Division at 707-4