Absentee Voting Coordinator - Elections

Absentee Voting Coordinator

The Absentee Voting Coordinator performs ballot-by-mail processes from the mailing of blank ballots to the receipt, security, and counting of voted ballots. Expedites early voting mail ballot production using Ballot on Demand software and Ballot Now equipment. Prepares imaging and indexing of early voting applications and correspondence.

Examples of Duties

Leads support for equipment and software required to produce ballots and materials for voting by mail and coordinates technical processes with vendor and IT Department.

Coordinates the activities of and prepares materials for the Early Voting Ballot Board and Signature Verification Committee, which evaluates voted mail ballots for compliance with state laws before tabulation.

Manages the process of electronic transmission (e-mailing) ballots to military and overseas voters using online database management system.

Tracks blank ballot from sending e-mail to receipt and security of voted ballot. Manages questions and correspondence related to the process.

Manages the by-mail ballot printing process, producing blank ballots on demand for mailing. Manages the creation of import and export files to facilitate the printing process.

Manages document imaging system for ballot-by-mail applications. Manages the daily digital imaging, boxing, storage, and destruction of early voting records in accordance with statutory requirements.

Schedules meetings, prepares materials, posts notices, coordinates operations and manages processes of the Early Voting Ballot Board and Signature Verification Committee for each election.

Assists the Ballot Board Judge at the Central Counting Station.

Facilitates Ballot Board review of provisional ballots and supervises the preparation of correspondence to provisional voters to advise whether their provisional ballot was counted.

Assists Early Voting Ballot Board and Signature Verification Committee in the evaluation of mail ballot signatures and voter eligibility. Researches voter registration records as requested by the Ballot Board.

Assists Ballot Board Judge during the resolution of ballots that cannot be automatically tabulated and reprints blank ballots for certain ballots to be re-marked by the Ballot Board.

Prepares daily statistical reports and voting rosters for website posting during the early voting period. Tracks statistical data for each election. Prepares materials responsive to open records requests related to the ballot by mail process.

Produces training materials for the Early Voting office.

Assists in general office duties, receives telephone calls and greets visitors.

Regular and punctual attendance is required. Performs other related duties as required.

Minimum Qualifications

High school diploma or GED and a minimum one year of experience in a related field; or an equivalent combination of education and related experience required. CERA or REO preferred.

Supplemental Information

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