Invoicing Coordinator

Invoice Preparation Specialist

General summary: Responsible for entry level invoice preparation from basic to moderately complex accounts receivable records in a timely manner under close supervision.

Positions reporting to this position: None

Duties and responsibilities (functions considered essential are marked by an *):

• *Reviews customer service logs, daily work reports, subcontractor bills, receipts, permits, tolls, timesheets and/or other related documentation for completeness and accuracy
• *Processes data with a high level of accuracy
• *Verifies data and corrects errors
• *Coordinates with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner
• *Updates tracking system to reflect job status
• *Identifies payroll discrepancies and requests corrections
• Performs special projects including customer specific research, audit support and process improvement
• Performs other incidental and related duties as required

Requirements

Educational requirements:

High school diploma or equivalent

Required certification/licensure: None

Experience requirements:

2 years' general office experience or equivalent combination of work experience and/or education

Knowledge / skills:

Basic understanding of job life cycle from initial customer service call until invoice is finalized. Basic word processing, database, e-mail and spreadsheet applications skills; 10 key by touch; detail oriented; basic understanding of office practices and procedures; ability to identify discrepancies and determine alternative courses of action; good written and verbal communication, basic math and geography skills; basic ability to analyze and solve problems. Ability to communicate with field personnel and other internal departments to resolve billing issues and reconcile expenses in a timely manner. Working knowledge of customer invoicing agreements.

Physical demands:

Job requires ability to sit for long periods of time, work in a standard office environment and operate a computer, and may occasionally need to lift and/or move up to 25 pounds.

Working conditions:

Employee primarily works in a standard indoor office environment. Field environment may include field office trailers, hotels, exposure to outside weather conditions, extreme cold, extreme heat, including wet and/or humid conditions.

Position interacts with (indicate internal and external contacts):

Company and subsidiary company staff and management