Administrative Associate

Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports. Coordinate travel arrangements and process expense reports for team members. Assist in the preparation of presentations and other documentation for meetings. Manage complex and changing calendars both individually and for departments. Coordinate and manage data inputs for the flow of materials for the Management Operating System. Coordinate meetings both onsite and externally including logistics. Plan & support complex travel. Interact with internal and external customers including site access requests. Process expense reports and invoices. Assist / Manage seat assignments / group moves / colocation initiatives with the real estate teams. Manage supplies and other indirect purchases. Share & coordinate information with other admin assistants across Aero. Coordinate employee engagement & recognition events. Assist in onboarding new hires including assets. Coordinate and support Monthly New Hire Training. Coordinate / Assist with IT on resolution of team issues related to Printers / WiFi etc. Submit HSE tickets for issues/maintenance as required. Support recruiting events as needed Requirements 2+ years of experience in a similar administrative role Strong organizational and multitasking abilities Bachelor's Degree in Business Administration or related field Experience supporting senior executives Proficiency in Microsoft Office Suite Ability to handle confidential information with discretion Demonstrates strong organizational and multitasking abilities while providing comprehensive administrative support, including calendar management, travel coordination, and report preparation. Proficient in handling confidential information and supporting senior executives effectively. Highest-signal resume keywords Calendar Management Travel Coordination Microsoft Office Suite Proficiency Administrative Support Experience Confidential Information Handling ATS Optimization Keywords Hard Skills Report Preparation Expense Report Processing Data Coordination Meeting Coordination Onboarding Assistance Soft Skills Strong Organizational Abilities Multitasking Skills Discretion Certifications & Qualifications Bachelor's Degree in Business Administration Industry Keywords Administrative Support Employee Engagement Logistics Coordination Real Estate Coordination HSE Ticket Submission #J-18808-Ljbffr