STAFF ASSISTANT

Staff Assistant - 64041207

This is a professional Staff Assistant position that provides administrative assistance to the School Based Preventative Dental Sealant program. The incumbent must have experience or willing to work with children 0-18, with primary focus on school age children 3-12 years of age, in a school setting providing support to the dental hygienists. The incumbent will report directly to the Senior Community Health Nursing Supervisor. Performance is evaluated based upon observation of work performed. Frequent communication with immediate supervisor about performance is expected and will result in a detailed performance evaluation. Access to confidential records maintains 100% confidentiality and follows DOH policies and procedures.

Administrative duties include coordinating with school district staff to schedule Dental screenings and program services, creating class schedules, preparing school program packets to include- letter to principals, screening forms, and schedule, drop off and/or pick up school program packets, utilizing dental portals to verify dental services, verifying program eligibility using FLMMIS/HMS, case management duties as assigned by the hygienists and/or program supervisor, completing follow up calls to dental providers and families, documenting case management/follow-up calls, coordinating continuity of care appointments, working with community partners to set up follow up appointments, utilizing MFMP to purchase program supplies and equipment, providing outstanding customer service to internal and external customers, program supply inventory and monitoring, updating annually all working MOA's with school district, colleges, early learning centers and other community partners as directed by program supervisor, archiving annual files, assisting program supervisor with updating the hygienist protocols and submission to the state, assisting program supervisor with dental insurance surveys and submitting to the state office, assisting program supervisor with managing the program files to insure up to date and properly archived, working in schools, assisting with transporting program supplies and equipment, setting up program supplies/equipment at sites, assisting dental hygienists in schools by managing daily student schedule, providing education and other duties as assigned, attending department/program and agency meetings, attending professional development trainings per grant requirements, complying with all DOH-Martin required annual training, entering and submitting EARs per agency requirement, submitting timesheets through People First- bi-weekly, performing other related duties as assigned in support of the agency's vision and mission.

Required knowledge, skills, and abilities include computer knowledge, ability to write, ability to type, administrative duties, enter data, ability to communicate effectively with clients, parents, school district administrators and staff, health care providers and community partners. Ability to utilize Microsoft office programs, ability to document in a timely and accurate manner.

Qualifications: Minimum: Willing to work before, during, and/or beyond normal work hours or days in the event of an emergency, willing to physically come into the office daily and perform field work, must be authorized to work in the United States without employer sponsorship, have a valid Florida Driver License.