Hotel Front Desk Agent

Job Description

Job Description

Front Desk Agent – Hotel

The Front Desk Agent is responsible for providing a warm, professional, and efficient welcome to hotel guests while managing check-in, check-out, reservations, guest inquiries, payments, and other front office activities. The role requires excellent communication, customer service, and problem-solving skills to ensure a positive guest experience throughout their stay.

Key Responsibilities

• Greet and welcome guests in a friendly, professional, and courteous manner.

• Handle guest check-in and check-out procedures efficiently and accurately.

• Verify guest information, identification, reservations, and payment details.

• Process room reservations, cancellations, modifications, and walk-in bookings.

• Provide accurate information regarding hotel facilities, services, room types, rates, and local attractions.

• Respond promptly to guest requests, questions, and concerns.

• Handle guest complaints professionally and escalate issues to the Front Office Manager when required.

• Manage cash, credit card, and other payment transactions accurately.

• Maintain accurate guest records and update the hotel’s Property Management System (PMS).

• Coordinate with Housekeeping, Maintenance, Food & Beverage, and other departments to fulfill guest requests.

• Monitor room availability and assist with room allocation and upgrades when authorized.

• Maintain proper records of daily transactions, guest requests, and front desk activities.

• Answer and direct telephone calls and respond to guest emails or other inquiries.

• Ensure the front desk and reception area remain clean, organized, and presentable.

• Follow hotel policies, procedures, security standards, and guest privacy requirements.

• Assist with luggage, transportation arrangements, wake-up calls, and other guest services when required.

• Promote hotel services, facilities, packages, and upselling opportunities where appropriate.

• Complete shift handovers and communicate important guest information to the incoming team.

• Perform other duties assigned by the Front Office Manager or hotel management.

Requirements

• High school diploma or equivalent; a diploma or degree in Hospitality Management, Hotel Management, or a related field is preferred.

• 1–3 years of experience as a Front Desk Agent, Receptionist, Guest Service Agent, or similar hotel position.

• Previous experience in a hotel or hospitality environment is highly preferred.

• Excellent verbal and written communication skills.

• Strong customer service and interpersonal skills.

• Professional, pleasant, and well-groomed personality.

• Ability to remain calm and professional when handling difficult guests or stressful situations.

• Good computer skills and familiarity with hotel PMS software.

• Knowledge of Opera PMS or another hotel property management system is an advantage.

• Basic knowledge of cash handling and payment procedures.

• Strong attention to detail and organizational skills.

• Ability to multitask and work efficiently in a fast-paced hotel environment.

• Willingness to work flexible shifts, including mornings, evenings, weekends, and public holidays .

• Ability to work independently as well as part of a team.

• Good knowledge of English; additional languages are an advantage.

Key Competencies

• Guest Service Excellence

• Communication Skills

• Problem Solving

• Attention to Detail

• Professionalism

• Teamwork

• Time Management

• Conflict Resolution

• Cash Handling

• Sales & Upselling

• Computer/PMS Skills

Preferred Candidate Profile

The ideal candidate is guest-focused, professional, confident, courteous, and service-oriented , with the ability to create a positive first impression and ensure that every guest receives efficient and personalized service.

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