Administrative Assistant-Parks & Recreation

Administrative Assistant

The City of Highland Village is seeking a skilled Administrative Assistant to join our Parks & Recreation Department. This role is vital in providing administrative and customer support, helping to enhance the quality of life in our vibrant, family-focused community in southern Denton County. Under the guidance of the Director of Parks and Recreation, you will manage departmental programs, track budget reports, and ensure compliance with procurement procedures. Your expertise in organization and documentation will support the smooth operation of the department, contributing to our mission of serving the residents of Highland Village.

In addition to administrative duties, you will oversee front desk operations, handling reservations, and managing records. This position is responsible for working with two boards, including working occasional evenings, preparing meeting minutes, agenda packets, and communicating with board members. Your strong communication skills will be essential in addressing inquiries from the public and assisting with special events. This role offers an excellent opportunity for a detail-oriented individual who is passionate about community engagement and eager to contribute to the success of Highland Village's Parks & Recreation Department.

Job Requirements

High school diploma or GED, supplemented by three (3) years of progressively responsible experience in performing administrative support work. Working knowledge of basic accounting principles and various types of software including: word processing, presentation, spreadsheets and graphics. Ability to type 50 wpm. Experience or formal education in recreation as well as background working with volunteer and large community groups preferred. Must possess or be able to acquire First Aid and CPR certification within the first three (3) months of hire date. Must have excellent grammar and writing skills. Must have experience using AI.

Benefits

Excellent equipment and paid training

Certification pay of up to $1,200 per year

Flex work schedule opportunity

Up to $2,500 per year tuition reimbursement

Health, Dental, vision, life, long term disability starting at $0.00 per month.

Free telemedicine benefits including general medical, mental health, dermatology, neck & back care, & expert medical.

2 to 1 City Matching Retirement plan (employee contributes 7% & the City contributions 14% after 5 years vesting). Full time employees do not pay into Social Security.

2% City Matching 457 retirement account after 6 months employment

2 weeks' Vacation & 2 weeks' Sick leave accruals following introductory period

13 total paid holidays consisting of ten city holidays, one birthday holiday and two personal holidays.