Accounts Payable Supervisor

COMPANY OVERVIEW

Matter Surfaces is an industry-leading commercial flooring company headquartered in Southeastern Massachusetts, with distribution centers throughout the U.S., a showroom in New York City, and a nationwide sales network. We take pride in building strong partnerships with our clients, vendors, and one another - and we believe our success is tied to the success of those around us. As part of the Gerflor Flooring Group, a global leader in designing, manufacturing, and distributing innovative, environmentally responsible commercial flooring solutions, we have access to world-class products, resources, and expertise from around the world.

POSITION OVERVIEW

Reporting to the AP & Claims Manager, you will be responsible for the ownership of our Accounts Payable process. You will build vendor relationships and interact with multiple levels of internal organization to ensure we provide great customer experience. Additionally, you will correspond with external vendors, contribute to several process improvement initiatives and implementation of policies and procedures to support the company growth.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Other duties may be assigned.

• Continuous supervision of companys Accounts Payable process and reports.
• Maintain supplier information and track certificates of insurance for compliance.
• Work with our Purchasing Team to streamline processes and ensure smooth transition of purchase to pay transactions.
• Review invoices for appropriate documentation and approval then enter into the ERP system.
• Assist the General Ledger Team with month end accruals for recurring expenses.
• Track all payments by due date; Prepare check runs, wire payments and ACH/EFTs for domestic and international vendors.
• Reconcile vendor statements, research and correct discrepancies. Respond to vendor inquiries.
• Assist in AP reconciliations and special projects, as needed.

QUALIFICATIONS AND COMPETENCIES:

• Excellent written and verbal communications skills.
• Ability to multitask and prioritize multiple responsibilities.
• Organized with attention to detail.
• Ability to work independently with minimum supervision
• Comfortable communicating with all levels of the organization.
• Must possess a positive attitude with willingness to learn.

EDUCATION AND/OR EXPERIENCE:

• 4-6 years of Accounts Payable experience in an automated ERP system environment.
• Prior experience with NetSuite desirable

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee should anticipate the following requirements essential for this position, including:

• The ability to communicate orally with others. (Co-workers, supervisors, customers, vendors).
• Regular use of telephone and e-mail for company communication.
• Constantly operates a computer and other office machinery
• Good manual dexterity for the use of office equipment and tools.
• Specific vision abilities include close, distant, color, peripheral vision, depth perception and the ability to adjust focus.
• Sitting or standing for extended periods (up to 75%).

Salary Range: $75,000 to $85,000 annual

The base salary for this position may vary based on factors such as location, training, skills, and relevant experience. This position may include additional compensation in the form of bonus, incentive, or commissions. Bonus or incentive programs are subject to the rules governing the program, whereby an award, if any, depends on various factors, including, without limitation, individual and organizational performance.

In addition, our comprehensive benefits include:

• Medical, Dental & Vision benefits.
• Flexible Spending and Health Savings Accounts.
• Company paid Life Insurance, Short and Long-Term Disability.
• Voluntary benefits including Legal, Identity Theft, Supplemental Life, Critical Illness, Accident, and Pet Insurance Programs.
• 401k & Company provided match.
• Paid Time Off, Paid Holidays and Parental Leave.
• Wellness Program, Service Awards, Educational Assistance and EAP