Project Coordinator

Job Description

Job Description

Professional Packaging Systems (Pro Pac) is looking for individuals who have a strong professional ethic, are passionate about innovating for positive change, and are collaborative team players. We have been in business for over 50 years. Our success is due to a culture created by our founder that embodies these principles: Our employees are our most important asset, we stand by our word, and our customer’s needs are our number one priority. 

 

Project Coordinator

Position Overview
We are seeking a detail-driven and operations-focused Project Coordinator to join our team. This role is designed for someone who excels at managing workflows, coordinating production activities, and ensuring operational efficiency—while also supporting customer and sales functions.

This position leans heavily toward operations and project execution, with an emphasis on production coordination, process management, and data accuracy. The ideal candidate is highly organized, analytical, and thrives in a fast-paced, process-driven environment.

Key Responsibilities

Operations Planning & Order Management (Primary Focus)
• Plan, coordinate, and manage customer orders and production workflows from entry through delivery and billing.
• Develop and maintain production schedules aligned with customer demand, capacity, and timelines.
• Review and process orders, ensuring accuracy in pricing, terms, and requirements.
• Track order and project progress, ensuring deadlines, milestones, and deliverables are met.
• Maintain accurate work-in-progress (WIP) tracking and support timely billing and reconciliation.
• Coordinate closely with production, sales, and internal teams to ensure seamless execution.
• Monitor workflows, identify bottlenecks, and proactively resolve issues impacting delivery.
• Maintain accurate data across internal systems to support planning and reporting.
• Support quoting and pricing activities as needed to align planning with customer requirements.

Operational Communication & Execution
• Serve as a central point of coordination between customers, production, sales, and internal departments.
• Provide timely updates on order status, production schedules, risks, and delays.
• Resolve discrepancies, customer concerns, and operational issues efficiently.
• Ensure all documentation and communication are accurate, complete, and aligned across teams.

Continuous Improvement & Reporting
• Analyze workflows, production data, and order trends to improve planning accuracy and efficiency.
• Generate and review operational reports (daily, weekly, monthly).
• Support inventory reconciliation and operational audits.
• Contribute to process improvements focused on scalability, accuracy, and throughput.

Qualifications

Education
• College diploma or coursework in Business, Supply Chain, Operations, or related field preferred.
• Equivalent experience will be considered.

Experience
• 2–5 years of experience in operations, project coordination, production planning, or manufacturing environment.
• Experience in packaging or consumer goods industry is strongly preferred.
• Experience with ERP, CRM, or inventory management systems required.

Skills & Competencies
• Strong operational mindset with focus on process efficiency and execution.
• Advanced organizational and multitasking skills.
• High attention to detail and data accuracy.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency in Microsoft Office, especially Excel (pivot tables, VLOOKUP, formulas).
• Ability to work cross-functionally with production, sales, and leadership teams.
• Self-starter with strong accountability and follow-through.
• Experience with project management or collaboration tools is a plus.

Language
• Fluent in English (written and verbal).
• Spanish is a plus.

Work Environment
• Office-based, climate-controlled environment with frequent interaction with production teams.
• Fast-paced, operations-driven environment with time-sensitive deliverables.
• Occasional physical activity may be required (e.g., inventory checks).

Why Join Us?
• Play a critical role in driving operational efficiency and project success.
• High-impact position with visibility across production and leadership teams.
• Opportunity to grow into advanced operations, planning, or project management roles.
• Collaborative and results-driven team environment.

This role is primarily focused on operations and project coordination, with additional responsibilities supporting sales. In-office position. 

About Pro Pac and Qual Pac

Founded in 1971, Professional Packaging Systems (Pro Pac) brings deep knowledge and expertise to provide the best packaging solutions for our customers. We serve every industry, including e-commerce, retail and wholesale food, snack, beverage, specialty manufacturing, fresh produce, hobby and craft, automotive, electronics, pet, cosmetic industries, and many more.

We are headquartered in Grand Prairie, Texas, with regional sales branches in El Paso, and Brownsville, TX; and additional contract packaging / fulfillment operations in Brookshire, TX; Charlotte, NC; and Olathe, KS.

Come join a growing group of honest, knowledgeable, and skilled professionals who are dedicated to offering superior products and services to those we serve!

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