PROJECT COORDINATOR
Ci Design, Inc.
Job Description
Job Description
Description
We are currently seeking a motivated and experienced Project Coordinator to join our Dallas, TX office , supporting our Mission Critical sector. This role works closely with Principals and Project Managers to keep projects organized, on track, and running efficiently.
The Project Coordinator will play a key role in managing project documentation, coordinating communication across teams, and supporting day-to-day operations throughout all project phases. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.
KEY RESPONSIBILITIES- Provide administrative support for all construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
- Provide document control support for drawing issuances at all phases (30%, 60%, 90%, 100%) including addenda, ensuring proper organization, version control, and distribution. Upload and maintain project documentation on platforms such as AWS and Procore, ensuring accuracy, accessibility, and compliance.
- Coordinate project resources, schedules, calendars, and meetings, including preparation of design meeting minutes, field reports, and travel arrangements for project teams.
- Assist with AIA contracts and consultant agreements
- Coordinate with internal teams across multiple offices to ensure alignment, communication, and timely delivery of project information.
- Prepare, assemble, and manage permit documents, drawing packages, affidavits, and closeout procedures to streamline project deliverables.
- Perform clerical duties such as drafting documents, generating reports, data entry, and maintaining CRM systems, ensuring accurate and updated records.
- Stamp, seal documents, and assemble affidavits for permit packages.
- Respond to emails and calls professionally, providing exceptional communication and customer service to project stakeholders.
- Preferred minimum 5+ years of experience.
- Bachelor’s Degree (Preferred).
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Familiarity with project management software such as Unanet (preferred).
- Experience with document control systems such as Procore, AWS, or similar platforms (preferred).
- Strong organizational and communication skills.
- Ability to multitask and prioritize in a fast-paced environment.
- Ability to work both independently and collaboratively.
- Notary Public (Plus).
• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.
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