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PROJECT COORDINATOR

Ci Design, Inc.

Job Description

Job Description

Description

We are currently seeking a motivated and experienced Project Coordinator to join our Dallas, TX office , supporting our Mission Critical sector. This role works closely with Principals and Project Managers to keep projects organized, on track, and running efficiently.

The Project Coordinator will play a key role in managing project documentation, coordinating communication across teams, and supporting day-to-day operations throughout all project phases. This position requires strong attention to detail, the ability to prioritize in a fast-paced environment, and a proactive approach to supporting complex, high-impact projects.

KEY RESPONSIBILITIES
  • Provide administrative support for all construction documentation, including logging, tracking, and distributing shop drawings, submittals, and RFIs to ensure timely responses and contract compliance.
  • Provide document control support for drawing issuances at all phases (30%, 60%, 90%, 100%) including addenda, ensuring proper organization, version control, and distribution. Upload and maintain project documentation on platforms such as AWS and Procore, ensuring accuracy, accessibility, and compliance.
  • Coordinate project resources, schedules, calendars, and meetings, including preparation of design meeting minutes, field reports, and travel arrangements for project teams.
  • Assist with AIA contracts and consultant agreements
  • Coordinate with internal teams across multiple offices to ensure alignment, communication, and timely delivery of project information. 
  • Prepare, assemble, and manage permit documents, drawing packages, affidavits, and closeout procedures to streamline project deliverables.
  • Perform clerical duties such as drafting documents, generating reports, data entry, and maintaining CRM systems, ensuring accurate and updated records.
  • Stamp, seal documents, and assemble affidavits for permit packages.
  • Respond to emails and calls professionally, providing exceptional communication and customer service to project stakeholders.
SKILLS, KNOWLEDGE AND EXPERTISE
  • Preferred minimum 5+ years of experience.
  • Bachelor’s Degree (Preferred).
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Familiarity with project management software such as Unanet (preferred).
  • Experience with document control systems such as Procore, AWS, or similar platforms (preferred).
  • Strong organizational and communication skills.
  • Ability to multitask and prioritize in a fast-paced environment. 
  • Ability to work both independently and collaboratively.
  • Notary Public (Plus).
BENEFITS

• Opportunity to work on diverse projects.
• Supportive and collaborative work environment.
• Competitive compensation and benefits package including medical, dental, and vision, 401(k) matching, commuter benefits, PTO, and paid company holidays.

Vacancy posted 11 days ago
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