Project Coordinator

Job Description

Job Description

Job Title: Project Coordinator / Document Controller Job Description

The Project Coordinator / Document Controller supports leadership and project teams by performing repeatable, detail-oriented tasks related to bids, estimates, proposals, and project documentation for a variety of clients in the data center project development and execution phases. This role focuses on implementing and working within a new work management system, ensuring that work requests are accurately identified, converted into actionable projects, and tracked throughout their lifecycle. The position requires strong administrative support, document control, and project coordination skills to keep projects organized, on schedule, and clearly communicated across departments.

Responsibilities

• Work closely with leadership to support bids, estimates, proposals, and related documentation for multiple clients, including owner/operators, general contractors, utilities, and other stakeholders in data center project development and execution.
• Identify new work in the customer’s online work management system and accurately interpret and classify work requests.
• Process work documents to create actionable projects for field employees, ensuring that all required information is complete and clearly organized.
• Receive, review, and process project information related to underground utility lines and ensure it is accurately reflected in project documentation.
• Distribute project information and documentation to other departments to help facilitate their work and maintain alignment across teams.
• Update project information, milestones, and status in the work management system on a regular basis to ensure data accuracy and transparency.
• Submit and track service requests within the work management system and follow up to ensure timely completion.
• Report project status information to project supervisors, including progress updates, issues, and changes in scope or schedule.
• Maintain schedules for field crews, coordinate assignments, and advocate for their needs and constraints within the project planning process.
• Interface with the customer’s work management system specialists to resolve issues, clarify requirements, and improve processes.
• Perform data entry and administrative support tasks, including maintaining logs, spreadsheets, and other project-related records.
• Apply document control practices to ensure that project documents are properly organized, version-controlled, and accessible to authorized users.
• Support construction administration and project administration activities by preparing, formatting, and organizing documents and reports.
• Use Microsoft Office applications, particularly Excel, to track, analyze, and report project data and documentation.
• Plan, prioritize, and manage multiple tasks and deadlines effectively to support ongoing projects and new work requests.

Essential Skills

• Proven experience in project coordination, administrative support, or a similar role supporting construction, engineering, or data center projects.
• Hands-on experience with data entry and document control in a project or construction environment.
• Proficiency with Microsoft Office applications, including strong skills in Microsoft Excel and familiarity with Word and other Office tools.
• Experience in construction administration or project administration, particularly in pre-bid administrative support.
• Familiarity with work management systems or processes and the ability to learn and navigate online work management tools.
• Ability to plan, multi-task, and manage time effectively in a fast-paced, project-driven environment.
• Strong written and verbal communication skills, with the ability to clearly convey information to field crews, supervisors, and client representatives.
• High school diploma or GED.

Additional Skills & Qualifications

• Background or exposure to business, systems, leadership, human resources, development, or education, particularly in roles related to work management or coordination.
• Experience working with utilities, owner/operators, general contractors, or similar stakeholders in capital or infrastructure projects.
• Previous involvement in pre-bid administrative support, including organizing and preparing documentation for bids and estimates.
• Knowledge of document control best practices, including version control and structured filing systems.
• Comfort working with new technologies and systems, including the ability to adapt to evolving work management tools and processes.

Work Environment

This role is based in a new office supporting an established power engineering, procurement, and construction (EPC) organization that is ramping up operations in a new market to support capital projects. The team environment is growing and dynamic, offering the opportunity to help shape processes and workflows as the office expands. Work is primarily office-based, using Microsoft Office, online work management systems, and other standard business software to manage project documentation and schedules. The position involves frequent collaboration with field crews, project supervisors, and client system specialists, requiring clear communication and coordination across teams.

Job Type & Location

This is a Contract to Hire position based out of Dallas, TX.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Dallas,TX.

Application Deadline

This position is anticipated to close on Sep 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.