Executive Assistant

Summary

We are looking for a sharp and proactive Executive Assistant who thrives in fast-paced, demanding environments and embraces full accountability for their duties. This professional consistently delivers exceptional organization, accuracy, and excellence in all assignments, ensuring superior results.

Responsibilities

Key Responsibilities:

• Provide high-level administrative and executive support
• Manage calendars, appointments, meetings, deadlines, and scheduling
• Monitor and organize email correspondence and assist with timely follow-up
• Prepare letters, reports, spreadsheets, presentations, and other business documents
• Maintain organized electronic and physical files and records
• Track projects, deadlines, and outstanding action items to ensure timely completion
• Coordinate meetings, events, appointments, and office activities
• Communicate professionally with clients, agents, vendors, employees, and business partners
• Assist with real estate and property management-related administrative tasks
• Help coordinate property-related documentation, vendors, maintenance, and follow-up as needed
• Maintain confidential and sensitive business and personnel information
• Anticipate needs, identify potential issues, and proactively find solutions
• Handle multiple projects simultaneously while maintaining accuracy and attention to detail
• Provide general office and administrative support as needed

Qualifications

The ideal candidate is:

• Highly intelligent and resourceful, able to anticipate needs, think several steps ahead, and identify solutions before challenges arise.
• Assertive and confident, comfortable taking charge, driving accountability, and following up consistently to ensure progress and clarity.
• Task- and results-oriented, with exceptional organizational skills and relentless follow-through on every commitment.
• Thick-skinned and composed under pressure, able to manage multiple priorities, direct communication, and rapid change with grace and professionalism.
• Highly organized and detail-oriented, with systems in place to maintain thorough notes and retrieve information instantly when needed.
• Solution-oriented, never dwelling on problems - instead, finding creative, actionable paths forward.
• Accountable and self-directed, taking full ownership and,responsibility for outcomes, even when challenges arise.
• Protective of image and reputation, ensuring all communication and execution reflect excellence and align with the organization's vision.
• Responsive and accessible, available when needed, and quick to reply when time is critical.
• Uncompromising in confidentiality and trust, handling all information and communications with the highest level of discretion.
• Loyal and dedicated, with a proven track record of long-term professional relationships built on trust, consistency, and support of the leader's mission.

In short, this person operates as an extension of the executive - a trusted partner who ensures excellence, protects the exec's time and reputation, and executes with precision and purpose.

5+ years of experience in a Chief of Staff, Executive Assistant, Operations Manager, or senior support role working directly with an executive, founder, or principal

Experience in Real Estate and/ or Property Management is a Big Plus!

About-our-team

At The Brenkus Team, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. The Brenkus Team's clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.