Transportation Clerk

Job Clerk: Transportation Clerk

Facilitate the effective operation of the Transportation Department by supporting the Secretary and the department with secretarial duties focused on safety, efficiency, and professionalism.

Qualifications:

• Education/Certification: High School Diploma or GED
• Special Knowledge/Skills: Proficient reading, writing, and verbal communication skills. (Bi-lingual preferred) Proficient computer skills used to develop spreadsheets, databases, perform word processing and generate reports using Microsoft Office including Excel, Word, and PowerPoint. Knowledge of human resources. Ability to learn and work with multiple transportation software programs. Ability to follow verbal and written instructions.
• Experience: Three years of successful office experience.

Major Responsibilities and Duties:

• Maintain positive cooperative relationships with transportation staff members, district and school administrators, schools, district departments and the community.
• Welcome and screen visitors and maintain sign in records.
• Receive telephone and email communication and take messages and forward as needed.
• Maintain a high level of confidentiality.
• Coordinate the scheduling of interviews and meetings.
• Process HR paperwork and coordinate hiring process for new employees.
• Maintain employee database information in different software locations.
• Maintain an orderly filing system for department employee related documentation.
• Maintain records regarding vehicles for accident claims.
• Initiate department work orders to the maintenance department.
• Report and maintain records regarding worker's compensation accidents.
• Coordinate CDL drivers drug testing program and maintain records and database.
• Coordinate with the wellness center staff and doctors and maintain records related to Department of Transportation physical exams for CDL drivers.
• Assist with inquiries and/or concerns regarding transportation of students.
• Assist with payroll and bookkeeping when needed.
• Prepare correspondence, communications and reports and distribute as necessary.
• Ensure that incoming department mail is distributed as necessary.
• Maintain a notary certification in Texas and notarize official department documents as needed.
• Perform other duties as assigned.
• Compile the certification list which includes CDL expiration dates, birthdays, TDL numbers, department or school location, assignments and full names.
• Compile information to run the Motor Vehicle Records on all drivers and coaches annually.

Working Conditions:

• Mental Demands: Ability to communicate effectively (verbal); maintain emotional control under stress; interpret policy, procedures, and data; coordinate district functions.
• Physical Demands/Emotional Factors: Frequent prolonged and irregular hours; repetitive hand motions; prolonged use of computer; steady phone interactions; moderate standing, walking and bending.