Administrative Coordinator

Job Description

Job Description

Administrative Support

• Answer and direct phone calls and emails.
• Greet customers, vendors, and visitors.
• Manage office calendars and meeting schedules.
• Maintain office filing systems (physical and electronic).
• Prepare letters, reports, forms, and other documents.
• Order and maintain office supplies.

Project & Operations Support

• Assist Project Managers with administrative tasks.
• Create and maintain project files.
• Maintain document control.

Accounting Support

• Enter invoices and assist with accounts payable.
• Collect and organize receipts and Shipping Tickets
• Track vendor paperwork and W-9s.

Human Resources Support

• Time Tracking of Shop Employees
• Maintain attendance report.

Office Coordination

• Maintain a clean and organized office. (this will include light cleaning and disposal duties)
• Coordinate company events and meetings as needed.
• Receive and distribute mail and deliveries.
• Coordinate office equipment maintenance.
• Communicate with vendors and service providers.

Communication

• Serve as first point of contact for visitors.
• Communicate professionally by phone and email.
• Route requests to the appropriate departments.
• Follow up to ensure requests are completed.

Required:

Organizational Skills

• Excellent time management.
• Able to prioritize multiple tasks.
• Strong attention to detail.
• Keeps accurate records.
• Follows established procedures.

Communication Skills

• Professional verbal communication.
• Strong written communication.
• Friendly customer service attitude.
• Practice Active listening.
• Ability to communicate with employees at all levels.

Computer Skills

• Microsoft Office (Word, Excel, Outlook)
• Microsoft Teams
• PDF editing software
• Data entry
• File management

Problem-Solving

• Takes initiative.
• Finds solutions independently.
• Adapts to changing priorities.
• Remains calm under pressure.
• Thinks ahead to prevent problems.

Professional Traits

• Dependable and punctual.
• Maintains confidentiality.
• Positive attitude.
• Team-oriented.
• Honest and trustworthy.
• Self-motivated.
• Willing to learn.
• Flexible.

Qualifications

Required

• Successfully Pass a background check.
• Successfully Pass a Prescreening Urinalysis (This includes Cannabis).
• High school diploma or GED.
• Reliable Transportation.

Preferred

• Associate degree in Business Administration.
• 2+ years of office administrative experience.
• Experience in construction or manufacturing .
• Experience with accounting or project documentation is a plus.

We are a leading and innovative fabrication company that specializes in providing high-quality metal fabrication solutions for a wide range of industries. With a commitment to precision, creativity, and excellence. We established ourselves as a trusted partner for clients seeking custom metal products, structures, and components. Backed by a team of skilled professionals and a state-of-the-art facility, the company consistently delivers exceptional results that meet and exceed client expectations.

Company Description

We are a leading and innovative fabrication company that specializes in providing high-quality metal fabrication solutions for a wide range of industries. With a commitment to precision, creativity, and excellence. We established ourselves as a trusted partner for clients seeking custom metal products, structures, and components. Backed by a team of skilled professionals and a state-of-the-art facility, the company consistently delivers exceptional results that meet and exceed client expectations.