Part-time Accounting Clerk

Accounting Clerk

The Accounting Clerk supports operational day-to-day accounts payable and receivable processes, ensuring timely, accurate, and compliant processing of payments and vendor transactions. The Accounting Clerk is responsible for organizing the shared Accounts Payable email inbox, reviewing PSU Foundation invoices and personal reimbursements, ensuring compliance with existing fiscal policies and procedures, and maintaining accurate vendor records. This position regularly interacts with Foundation staff, PSU stakeholders, and external vendors as needed to resolve payment issues and maintain effective working relationships.

Position Overview

• Monitor and organize the Accounts Payable email inbox.
• Review and audit personal reimbursements and PSU Foundation invoices for compliance with Foundation policies and procedures.
• Perform timely and accurate data entry of payment requests to support weekly Accounts Payable processing.
• Manage incoming IRS tax forms and Direct Deposit forms, verifying validity and creating or updating vendor records as needed.
• Process incoming mail and checks in coordination with the Donor Services team.
• Administers the monthly credit card expense reporting process, ensuring timely submission of expense reports and required supporting documentation; tracks outstanding reports and follows up with cardholders and supervisors as needed to maintain compliance with established deadlines.
• Track and route administrative paperwork and maintain organized records, including invoices received via the Accounts Payable inbox.
• Perform other duties as assigned.

Minimum Qualifications

• One (1) year of relevant experience; an Associate's degree in a related field; completion of at least 18 credit hours of lower-division accounting coursework toward a Bachelor's degree in a related field; or an equivalent combination of education and related experience.
• Proficiency with commonly used workplace technologies, including Microsoft Office, SharePoint, CRM platforms, and other cloud-based collaboration and document management tools; demonstrated ability to leverage emerging technologies (including AI-enabled tools) to enhance productivity, accuracy, and overall work quality.
• Demonstrated ability to work effectively in an inclusive, equitable, and respectful environment, collaborating with individuals from diverse backgrounds, identities, and experiences.
• Commitment to fostering a positive and collaborative workplace culture through active engagement with colleagues, open communication, and alignment with organizational values and culture initiatives.
• Demonstrate reliable, regular, and predictable work attendance.

Preferred Qualifications

• Experience working in higher education or non-profit organization.
• Associates' degree in relevant area, or equivalent combination of education, training, and relevant experience.
• Working knowledge of Excel and/or accounting software applications.

Compensation & Benefits

Our compensation philosophy reflects our commitment to pay equity, transparency, and valuing the contributions of every team member.

• Hiring Range: $18 - $20.25 per hour Offers are determined based on a candidate's skills, experience, and qualifications, while ensuring internal pay equity.
• 4-Day Workweek: As part of our commitment to wellness and workplace culture, we've transitioned to a 4-day workweek—an innovative shift that reflects our values and promotes balance across our team. Business operations are closed on Fridays, supporting work-life balance and recognizing the value of your time.