Assistant Project Manager- Project Controls and Field Coordination

Job Description

Job Description

Benefits:

• Health insurance
• Vision insurance
• 401(k) matching
• Company car
• Dental insurance

Be the Person Who Connects the Field, Project Manager, and Leadership
At BF Construction Inc, successful projects do not happen by accident.

They happen because someone is constantly looking ahead, asking the right questions, following through on commitments, and making sure nothing falls through the cracks.

We are looking for an Assistant Project Manager who wants to become a Project Manager—not someone looking for a clerical or administrative position.

This position works directly with Project Managers, Superintendents, Field Leads, and Leadership to support active commercial construction projects from preconstruction through closeout.

You will help manage and drive schedules, coordinate subcontractors and vendors, track procurement, review documentation, identify risks, support field operations, and keep projects moving forward.

This role is ideal for someone who understands commercial construction, is highly organized, enjoys solving problems, takes ownership of outcomes, and wants a clear path into Project Management.

WHAT YOU’LL DO
Project Controls and Scheduling

• Help develop, manage, and drive active project schedules
• Maintain project schedules and the company Master Schedule
• Build and maintain one-week and two-week look-ahead schedules
• Coordinate upcoming activities with Project Managers, Superintendents, Field Leads, subcontractors, and vendors
• Identify schedule conflicts, missing information, delays, and sequencing risks
• Confirm completed work before changing dates or reporting progress
• Assist with recovery and resequencing plans when work begins falling behind
• Update affected schedules and tracking systems when decisions or field conditions change

Subcontractor, Vendor, and Procurement Coordination

• Coordinate directly with approved subcontractors and vendors
• Confirm manpower, material deliveries, equipment, inspections, access, and logistics
• Track procurement and long-lead materials
• Follow up on outstanding commitments until they are resolved
• Identify missing or unconfirmed delivery dates before they affect production
• Communicate schedule impacts when subcontractor or vendor commitments change

Field Coordination

• Work directly with Project Managers, Superintendents, and Field Leads
• Review Daily Project Updates, SiteCam photos, field reports, and meeting notes
• Verify whether documentation supports the reported project status
• Identify incomplete work, missing documentation, and field coordination issues
• Help ensure work is ready before the next subcontractor or trade arrives
• Participate in project walks, planning meetings, and field coordination discussions

Project Documentation

• Review drawings, specifications, Bluebeam markups, RFIs, and submittals
• Maintain current project records and tracking systems
• Track RFIs, submittals, procurement items, and project action items
• Support change-order documentation and pricing follow-up
• Assist with billing readiness, punch-list tracking, and closeout documentation
• Compare schedules, field updates, photographs, drawings, and meeting notes to identify conflicting information

Communication and Follow-Through

• Participate in and help lead structured project-planning meetings
• Document decisions, responsibilities, deadlines, and schedule impacts
• Prepare concise project updates for Project Managers and Leadership
• Clearly state the issue, impact, recommended action, responsible party, and deadline
• Ask direct and specific questions when information is incomplete or inconsistent
• Track open items through completion without repeated reminders
• Escalate risks at the appropriate time after gathering the relevant facts

WHAT THIS ROLE IS NOT

• This is not a clerical or general administrative position
• This is not simply entering information into Smartsheet
• This is not taking meeting notes without owning the follow-up
• This is not forwarding every question to the Project Manager or Leadership
• This is not accepting reports or photographs without reviewing what they actually prove
• This is not a passive support role where someone else identifies and solves every problem

WHAT YOU BRING

• Three or more years of commercial construction experience
• Experience supporting Project Managers, Superintendents, Field Leads, or construction operations teams
• Ability to read construction plans, specifications, and project documentation
• Understanding of commercial construction sequencing and project workflow
• Experience with schedules, look-aheads, procurement, RFIs, submittals, or project controls
• Strong organization, attention to detail, and follow-through
• Ability to manage priorities across multiple active projects
• Clear and professional written and verbal communication
• Comfort communicating directly with field teams, subcontractors, vendors, and Leadership
• Ability to distinguish confirmed facts from assumptions and identify when a decision is required
• A problem-solving mindset and willingness to recommend solutions
• A strong desire to grow into a commercial construction Project Manager role

PREFERRED EXPERIENCE

• Commercial tenant improvements
• Office buildouts and renovations
• Site improvements
• Concrete and structural work
• Stadium, industrial, or specialty construction
• Smartsheet
• Bluebeam
• Procore or comparable construction-management software
• Microsoft 365
• Slack
• Dropbox
• SiteCam or comparable field-documentation systems

WHAT SUCCESS LOOKS LIKE

• Project schedules and look-aheads are current, realistic, and actively used to plan the work
• Subcontractor and vendor commitments are confirmed before they affect production
• Open items have clear owners, deadlines, impacts, and follow-up plans
• Potential delays are identified before they affect field crews, inspections, clients, or later trades
• Project documentation is accurate, current, and consistent
• Project Managers and Leadership receive concise, decision-ready updates
• Field and office teams are working from the same current information
• Problems are identified early and followed through to resolution
• Project Managers and Superintendents can rely on you
• Projects move forward because you are helping drive them

HARD REQUIREMENT
If your experience is limited to entering updates provided by others or completing administrative tasks without understanding the construction behind them, this is not the right role.

We are looking for someone who can gather information, verify facts, understand sequencing, identify risks, ask strong questions, coordinate multiple parties, and take ownership of follow-through.

CAREER PATH
Assistant Project Manager → Project Manager → Senior Project Manager

Qualified applicants may be asked to complete a practical project-controls assessment involving schedules, field updates, photographs, procurement information, and project communication.

About Us
At BF Construction Inc. , we pride ourselves on quality work and integrity —doing what we say, when we say we’ll do it. We strive for excellence in all we do, ensuring every project reflects our commitment to top-tier craftsmanship.

Ready to make an impact? Apply now and become our next Assistant Project Manager!

CAREERS AT BF CONSTRUCTION, INC. PROFESSIONALS
Your career matters, work with a forward-thinking team that cares about your success. Gain experience from the best in the business and make your mark on diverse and interesting projects.