Marketing & Office Services Assistant

Job Description

Job Description

We are looking for a dynamic, organized, and customer-focused professional to join one of our most important clients, a prestigious law firm in Miami, Florida. This hybrid position offers the opportunity to support both the Marketing and Office Services departments. The ideal candidate will have experience coordinating marketing initiatives and events, while also performing essential office services duties such as photocopying, mail distribution, inventory management, and general administrative support. This is an excellent opportunity for someone who enjoys a fast-paced, collaborative environment and thrives in a role with a variety of responsibilities.

Responsibilities

• Manage digital marketing initiatives, including email campaigns, social media, website content, and CRM systems
• Assist to coordinate and oversee corporate events, networking events, and client engagement activities
• Manage HubSpot CRM, including workflows, reporting, and lead tracking
• Ensure consistency of branding and professional communication across all platforms
• Document Services – Copying, Scanning, Filing, Printing, Case Management Software, Routing and Editing, etc. (confidential documents)
• Mail – Scanning and routing incoming mail, posting and sending urgent matters accordingly. Prepare outgoing mail (envelopes, packages, FedEx, etc.)
• Administrative tasks – Assist Office Administration in daily tasks or follow ups on client matters or office needs.
• Provide Excellent Customer Service
• Perform other office duties as assigned

Qualifications

• Previous experience in Marketing, Communications, Business, or related field
• Experience in a law firm or professional services environment preferred
• Strong organizational and project management skills
• Excellent communication and interpersonal abilities
• Proficiency with HubSpot CRM, Microsoft Office, and digital marketing platforms
• Ability to manage multiple projects in a fast-paced environment

Compensation & Benefits

• Competitive salary based on experience
• Health, dental and vision insurance benefits
• Paid time off and holidays

Job Type: Full-time Monday to Fridays | 8-hour shift

Location: Miami FL, 33156

Company Website: