Administrative Assistant Specialist

Description: This position supports the Vice President, ASBD. The diversified responsibilities include ensuring the VP is prepared for external & internal meetings and communicating with the VP regarding scheduling of meetings, important emails, meeting notices, phone messages, etc. The individual will proactively anticipate issues/solve problems (example: scheduling conflicts, etc.) while handling information with the highest level of confidentiality. Other responsibilities include managing detailed travel arrangements, expense reports, and credit card reconciliation.

Daily activities will include assisting with:
• Managing complex executive calendars and actively resolving meeting conflicts
• Making executive travel arrangements to include domestic and international travel
• Generating and submiting timely executive expense reports
• Screening and directing callers to the proper point of contact
• Arranging meetings and conferences
• Receiving, referring, or answering mail, to include reviewing and properly re-directing e-mail with appropriate follow-up
• Reviewing drafts and finished documents for appropriate grammatical usage
• May provide guidance and direction, as needed, to other administrative professionals on the ASBD team.


Other required skills and abilities
• Professionalism and highly effective interpersonal skills due to the level of Corporate and company leadership interface, in addition to external dignitaries and civic leaders
• Event support and coordination is required to support company tours and special events
• Coordination is critical in this function to ensure organizations are kept informed of emerging issues and information
• Ability to maintain confidential information pertaining to operations, proprietary, and personnel matters.
• Ability to manage Offsite/Special Event planning
• Capable of delivering basic Audio/Visual Support for Meetings
• Must be able to work flexible hours and overtime including evenings and weekends as needed

The ideal candidate is highly self-motivated, professional, collaborative and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment. Must be able to work with current technology (text messaging, IM, etc.) to ensure that there is no gap in communication with the VP and the team.

Must be a United States (US) citizen. Candidate must be able to obtain and maintain an Interim Secret Security Clearance. Clearance is not required prior to start.
Basic Qualifications:
5+ years Administrative Assistant experience in support of an executive.

High proficiency with MS Office tools (Outlook, Word, PowerPoint, Excel, SharePoint and VTC communications).

Experienced with Outlook to manage calendar, setting up business meeting, remediating conflicting schedules.

Extensive experience with preparing travel arrangements and expense reporting including international travel.

Experience with audio visual/virtual applications for conferencing and meetings.
Desired Skills:
Extensive experience with Concur.

Proficiency to act as the point of contact among executives, employees, suppliers and other internal/external associates with competence and professionalism.

Capability to review requests, assess and route responses appropriately with sufficient follow up to completion and maintains confidentiality.

Manages information flow in a timely and accurate manner with an ability to ensure attention to details.

Adept at coordinating events, communication sessions ensuring all arrangements are successful.

Efficient and effective communication skills (written and verbal)

Detail oriented with ability to multi-task.
Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.
Clearance Level: Secret
Other Important Information You Should Know
Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.
Ability to Work Remotely: Part-time Remote Telework: The employee selected for this position will work part of their work schedule remotely and part of their work schedule at a designated Lockheed Martin facility. The specific weekly schedule will be discussed during the hiring process.
Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.
Schedule for this Position: 4x10 hour day, 3 days off per week
Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.
The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.
At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.


With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you’re invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs, and apply for roles that align with your qualifications.
Experience Level: Hourly/Non-Exempt
Business Unit: AERONAUTICS COMPANY
Relocation Available: No
Career Area: Administrative
Type: Full-Time
Shift: First