Supply Chain Administrator

Job Description

Job Description

Supply Chain Administrator

Position Type:                        Full-time, Exempt, Salary

Reports to:                             Supply Chain Manager

Supervisory Responsibility:   None

Location:                                Jacksonville, FL (Distribution Center)

Company Summary

Stellar Energy is a trusted provider of turnkey liquid-to-chip cooling solutions for the world’s leading data center and industrial manufacturing customers. As computing demand and industrial processes continue to grow, modern facilities require cooling infrastructure that can scale quickly, efficiently, and reliably.

Our modular approach enables high-volume production while maintaining the flexibility to customize each solution. From Central Utility Plants to Coolant Distribution Units, Stellar Energy delivers scalable cooling infrastructure designed to support the rapid expansion of data centers and mission-critical industrial operations.

Backed by deep engineering expertise and large-scale manufacturing capability, Stellar Energy helps customers deploy critical infrastructure faster and with confidence.

Summary Objective

We are seeking a detail-oriented and proactive Supply Chain Administrator to manage the timely and efficient material receiving in the SEA ERP system, timely supplier payments and coordinating with suppliers on all required material certification documentation. This role is critical in ensuring seamless receipt to supplier pay process. The Supply Chain Administrator will work closely with internal departments, suppliers, purchasing teams, warehouse staff, and production planners to maintain optimal inventory levels while meeting customer demand and production schedules.

Essential Functions

• Purchase Order (PO) Management: Track and close POs within the company’s enterprise system. 
• Vendor & Supplier Coordination: Communicate with suppliers to confirm order receipts, chase overdue shipments, handle banking/payment updates, and onboard new vendors. 
• Invoice & Financial Resolution: Review and reconcile invoice discrepancies against purchase orders and shipping manifests (supporting three-way matching). 
• Logistics & Tracking: Coordinate inbound/outbound freight, monitor transit milestones, and escalate delays to logistics or operations teams. 
• Recordkeeping & Reporting: Maintain up-to-date documentation in ERP/WMS/MRP systems, and generate periodic reports on open orders, stock levels, or vendor performance for management. 
• Cross-Functional Collaboration: Partner with Accounts Payable, Warehouse/Receiving, and Procurement or Repair Analysts to clear bottleneck
• Develop essential inputs to effectively manage the inventory database, including consumption reports, lead time analyses, and business development metrics.
• Perform audits of master data to ensure ongoing quality, compliance, and completeness.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

• Experience with ERP/MRP systems, inventory management, and production planning is highly preferred. 
• The ability to problem-solve, work cross-functionally, and adapt to dynamic manufacturing or distribution environments will be key to success in this role.
• Data Analysis & Forecasting: Ability to analyze demand trends, adjust planning strategies, and generate reports to support decision-making.
• Supply Chain Coordination: Proven ability to work with suppliers, logistics, and production teams to ensure timely material availability.
• Communication & Collaboration: Excellent verbal and written communication skills to work across departments and with external partners.
• Process Improvement: Experience implementing best practices and continuous improvement initiatives in inventory management and material planning.
• Attention to Detail: Highly organized with a strong ability to manage complex data, material records, and supplier documentation.
• Time Management: Ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.

Supervisory Responsibility

This position will not have direct supervisory responsibilities.

Work Location

This position will work out of our facilities in Jacksonville, FL. This position is not approved for telecommuting or working remotely. 

Work Environment

Most work is performed in an office environment. Regular trips to SEA Fabrication Shop for observation and research are required. 

Physical Demands
While performing the duties of this job, the employee is regularly required to sit. The employee frequently is required to walk; use hands to finger, handle or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand. The employee must frequently lift or move objects up to 10 pounds and occasionally lift or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:30 a.m. to 3:30 p.m.

Travel

Anticipated up to 15% travel for this position. Some occasional local day travel may also be necessary. Occasional travel to customer job sites and conferences may be required.

Required Education and Experience.

• High School/GED

Preferred Education and Experience

• Bachelor’s degree
• JD Edwards (JDE) experience is a major key experience for this position.

Work Authorization

Must be authorized to work in the USA.

Benefits Summary We offer a competitive benefits package designed to support your health, financial well-being, and work-life balance:

• Medical, dental, and vision insurance (multiple plan options; preventive care covered at 100% in-network)
• Health Savings Account (HSA) with company contributions 
• 401(k) with company match (100% match up to 3% + 50% match up to 6%)
• Company-paid life insurance and AD&D coverage
• Short-term and long-term disability coverage options
• Supplemental benefits including accident, critical illness, and hospital coverage
• Wellness programs, including incentives up to $300 annually and a no-cost weight management program
• Virtual healthcare options, including $0 virtual visits in many cases
• Additional voluntary benefits including legal services and pet insurance
• Competitive PTO plan for exempt and non-exempt employees

Stellar Energy Americas Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Stellar Energy Americas Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities.