Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support a busy marketing team in Towson, Maryland. This Long-term Contract position is ideal for someone who enjoys producing high-quality materials, keeping information organized, and helping internal events run smoothly. The role offers an opportunity to contribute to day-to-day marketing operations through document preparation, coordination, and administrative support.

Responsibilities:
• Prepare and refine presentation materials so they are visually consistent, accurate, and ready for internal or external use.
• Edit and structure Word documents to ensure clear, consistent formatting and readability.
• Review marketing and business materials carefully to catch spelling, grammar, and layout issues before distribution.
• Maintain orderly digital records by organizing files and ensuring documents are easy to locate.
• Assist with planning office-based events, including logistics, preparation of materials, and on-site setup support.
• Create printed resources such as meeting packets, proposal documents, and other collateral needed by the team.
• Arrange outgoing shipments for event supplies, proposal packages, and related marketing materials.
• Communicate with vendors or event contacts to address requests, confirm details, and support fulfillment needs.
• Track and order promotional items and other branded assets used for events and outreach.• Previous experience in an administrative support role, preferably within an office or marketing environment.
• Strong working knowledge of Microsoft Office Suite, including Word, PowerPoint, and Outlook.
• Excellent proofreading skills with close attention to grammar, formatting, and detail.
• Ability to manage digital files, printed materials, and multiple priorities in an organized manner.
• Comfortable handling general administrative tasks such as data entry, phone coverage, and office support.
• Clear written and verbal communication skills for coordinating with internal teams and external contacts.
• Familiarity with Canva and WordPress is preferred.
• Ability to work independently while supporting a collaborative team environment.