HR Administrator

Job Description

Job Description

Description:

Position will be responsible for various HR functions, including recruiting and training employees, posting job ads, onboarding, orientation and coordinating and maintaining employee records. HR Administrator responsibilities include assisting in the implementation of HR policies and procedures and contributing to the overall success of the company’s HR initiatives.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Facilitate recruitment procedures from advertising through onboarding and orientation.

Schedule job interviews, contact, screen, and shortlist candidates as needed

Conduct new employee onboarding, preparing documentation, and conduct orientation sessions

Prepare correspondence, arrange meetings, and process confidential reports and documents

Interact with managers and heads of various departments to disseminate information.

Coordinate labor needs with temporary service agencies.

Organize training sessions and seminars

Stay up to date with the latest HR trends and best practices

Assist HR department with performance management and payroll processes

Handle employee records, conduct exit interviews, and update employee records

Maintain compliance with federal and state Wage & Hour and Employment requirements.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Technical Skills – Pursues training and development opportunities; Strives to continuously build knowledge and skills.

Customer Service – Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.

Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

Oral Communication – Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.

Written Communication – Writes clearly and informatively; Edits work for spelling and grammar; Presents numerical data effectively; Able to read and interpret written information. 

Teamwork – Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Cost Consciousness – Works within approved budget; Conserves organizational resources.

Diversity – Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.

Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Supports affirmative action and respects diversity.

Judgment – Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.

Motivation – Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.

Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently.

Professionalism – Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments.

Quality – Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.

Quantity – Completes work in a timely manner.

Safety and Security – Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

Adaptability – Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events. 

Attendance/Punctuality – Is consistently at work and on time; Arrives at meetings and appointments on time.

Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative – Undertakes self-development activities; Asks for and offers help when needed.

Innovation – Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work.

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

· Strong organizational and communication skills with focus on extreme confidentiality.

· Efficient time management skills

· Knowledge of HR functions, trends, and best practices

· Basic understanding of labor laws and employment equity regulations

· Computer literate with capability in MS Office and related business tools

Education and/or Experience

Associate's degree (A. A.) or equivalent from two-year college; or six months to one-year related experience and/or training; or equivalent combination of education and experience. Prior HR exposure and/or training a must.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have knowledge of Database software; Internet software; Spreadsheet software and Word Processing software.

Certificates, Licenses, Registrations

None. May be required at any time with reasonable notice and timeline for completion.

Other Skills and Abilities

· Strong organizational and communication skills with focus on utmost confidentiality.

· Efficient time management skills

· Knowledge of HR functions, trends, and best practices

· Basic understanding of labor laws and employment equity regulations

· Computer literate with capability in MS Office and related business tools

Other Qualifications

None. May be required at any time with reasonable notice and timeline for completion.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk; sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is frequently exposed to office equipment. The employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually low to moderate.