Construction Project Administrator

Construction Project Administrator (Northeast Broward County, Florida) About the Company A growing commercial construction firm committed to delivering quality projects while building strong relationships with clients, consultants, subcontractors, and team members. We are seeking a Project Administrator who thrives in a fast-paced environment and enjoys being the organizational backbone of multiple construction projects. Position Summary The Project Administrator reports directly to a Senior Project Manager and provides administrative and project support for multiple active construction projects from preconstruction through closeout. This role is responsible for maintaining project documentation, coordinating communication, tracking critical project activities, supporting project financial administration, and helping ensure projects remain organized, compliant, and moving forward. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities simultaneously while supporting a team of construction professionals. Project Documentation & Control Establish and maintain project filing structures Maintain current project drawings and document revisions Track and distribute updated plans, specifications, bulletins, and addenda Ensure project records are accurate, complete, and current Maintain ShareFile and project management software documentation Prepare, log, distribute, and track Requests for Information (RFIs) Maintain accurate RFI logs and follow up on outstanding responses Prepare, distribute, and track submittals Maintain submittal logs and approval status reports Coordinate communication between consultants, subcontractors, vendors, and project teams regarding RFIs and submittals Track material approval status and outstanding items Assist with permit application preparation and submission Track permit status and permit logs Monitor permit revisions, comments, and approvals Coordinate required inspections and documentation Process and track Notice to Owner (NTO) documentation Track insurance certificates and subcontractor compliance requirements Contracts & Financial Administration Assist with subcontract and purchase order documentation Maintain subcontractor and vendor documentation Support invoice processing and documentation Assist with project billing documentation and draw support Track change order documentation and approvals Support cost reporting and project financial administration Meeting & Communication Coordination Prepare meeting agendas Attend meetings as required Prepare and distribute meeting minutes Track action items and follow-up responsibilities Coordinate communication between project managers, field personnel, consultants, clients, and subcontractors Maintain project contact lists and distribution groups Project Support Support project startup activities Coordinate project closeout requirements Collect warranties, as-built drawings, operations manuals, and turnover documentation Support project schedules and milestone tracking Assist Senior Project Managers with reporting requirements Coordinate travel and expense reporting as needed Provide day-to-day administrative support to project leadership Do You Have What It Takes? Required Minimum 3 years of experience in a Project Administrator, Construction Administrator, Project Coordinator, or similar construction support role Experience supporting multiple construction projects simultaneously Strong organizational and time-management skills Excellent written and verbal communication abilities High attention to detail and follow-through Strong problem-solving and prioritization skills Proficiency with Microsoft Office Suite including Outlook, Word, Excel, and Teams Preferred Experience supporting national or multi-site construction programs Experience with permitting, RFIs, submittals, contracts, change orders, and project closeout documentation Experience with ShareFile and construction management software platforms Experience working with General Contractors, Owners, Developers, or Construction Management firms How Is Success Measured? Keeping projects organized and moving forward Maintaining accurate and timely project documentation Following through on commitments and deadlines Anticipating project administrative needs before issues arise Communicating effectively with internal and external stakeholders Why You Want This Opportunity This is an opportunity to become a key member of a growing construction team where your organizational skills, attention to detail, and ability to support project execution will have a direct impact on project success. If you enjoy being the person who keeps projects organized, information flowing, and teams operating efficiently, we encourage you to apply. Compensation & Benefits $75,000 - $85,000 annually Bonus 401(k) with Company Contribution Paid Time Off and Holidays Professional working environment If you’re ready for your next strategic step, Florida Construction Connection is the industry-rooted partner that guides construction professionals to aligned roles. 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