Government Contracts Accounting & DCAA Compliance Analyst

Government Contracts Accounting & DCAA Compliance Manager

Position Summary: We are seeking an experienced Government Contracts Accounting & DCAA Compliance Manager to design, implement, and maintain a fully DCAA-compliant accounting system using QuickBooks Online and GovBooks. This role will be responsible for building the complete government-compliant accounting structure, including cost pools, labor distribution, indirect rate calculations, and audit readiness in accordance with FAR and DCAA requirements.

Key Responsibilities:

• Full DCAA-Compliant System Setup (Primary Responsibility)
• Configure QuickBooks Online (Plus or Advanced) for government contract accounting
• Implement and integrate GovBooks with QuickBooks Online
• Build a compliant Chart of Accounts from the ground up
• Establish segregation of: Direct Costs Indirect Costs (Fringe, Overhead, G&A) Unallowable Costs
• Set up job costing by contract
• Configure cost pools and allocation bases
• Ensure system supports Incurred Cost Submission (ICS) requirements
• Timekeeping & Labor Distribution Compliance
• Implement DCAA-compliant timekeeping system
• Ensure daily time entry, approvals, and full audit trail
• Map payroll to correct direct and indirect labor categories
• Maintain labor distribution accuracy and reconciliation
• Indirect Rate Structure & Monitoring
• Establish and maintain: Fringe Pool Overhead Pool G&A Pool
• Calculate provisional billing rates
• Perform monthly indirect rate analysis
• Support Incurred Cost Submission preparation
• Audit Readiness & Internal Controls
• Maintain DCAA audit readiness
• Prepare documentation for DCAA audits and floor checks
• Develop and maintain written accounting policies and procedures
• Enforce segregation of duties and user access controls
• Maintain system audit logs and compliance documentation
• Government Billing & Reporting
• Prepare invoices for cost-reimbursable, T&M, and fixed-price contracts
• Monitor contract funding and burn rates
• Generate contract profitability and indirect rate reports
• Support proposal pricing with historical cost data

Requirements:

• Bachelor's degree in Accounting or Finance
• 5+ years of government contract accounting experience
• Hands-on experience setting up QuickBooks Online for DCAA compliance
• Hands-on experience implementing and configuring GovBooks
• Proven experience building full indirect rate structures (Fringe, OH, G&A)
• Strong knowledge of: FAR (Federal Acquisition Regulations) DCAA requirements Allowable vs unallowable cost treatment
• Experience preparing or supporting Incurred Cost Submissions
• Experience supporting DCAA audits

Preferred Qualifications:

• CPA or CMA
• Experience with cost-reimbursable contracts
• Experience in a growing small to mid-size GovCon company
• Knowledge of Cost Accounting Standards (CAS)