Legal Secretary

Legal Secretary

LHH is assisting an established California law firm in its search for an experienced Legal Secretary to join its Fresno office. This full-time, hybrid in-office/from home position supports partners, associates, and paralegals with litigation, court filings, calendaring, document preparation, and day-to-day administrative needs. The regular office hours are 8:30 a.m. to 5:30 p.m.

The Legal Secretary will coordinate assignments for attorneys and paralegals while helping ensure that legal documents, deadlines, client files, and office operations are handled accurately and efficiently.

Key responsibilities include:

• Preparing, formatting, editing, proofreading, and transmitting pleadings, briefs, complaints, orders, subpoenas, correspondence, and other legal documents
• Filing documents with federal and California state courts, including appellate and superior courts
• Managing attorney calendars, appearances, filing deadlines, and other critical dates
• Reviewing filings for proper format, exhibits, supporting documents, and court acceptance requirements
• Preparing materials and exhibits for meetings, hearings, appearances, and trials
• Maintaining electronic and hard-copy client and matter files
• Coordinating meetings, conference rooms, domestic travel, and expense reporting
• Assisting with time entry, expense entry, mail, deliveries, telephone coverage, and office projects
• Providing coverage and administrative support across legal secretarial desks when needed
• Building professional relationships with attorneys, staff, clients, vendors, and visitors

This position offers the opportunity to work closely with attorneys and paralegals on a varied legal workload, including litigation and court-related matters. The role is well suited for a proactive legal professional who values accuracy, organization, collaboration, and direct involvement in supporting attorneys throughout the life cycle of a matter.

Compensation:

• Base salary: $85,000 - $110,000
• Benefits: HEALTH, DENTAL, VISION, RETIREMENT, PTO, PAID HOLIDAYS, AND OTHER APPLICABLE BENEFITS

Candidate Requirements:

• At least five years of experience as a Legal Secretary supporting multiple partners, associates, and paralegals
• High school diploma or GED required; a college degree or legal secretarial certification is a plus
• Advanced proficiency with Microsoft Word, including macros, and Outlook
• Experience preparing and maintaining correspondence, pleadings, discovery materials, transactional documents, and related legal records
• Knowledge of court rules, administrative hearings, legal terminology, calendaring, and filing procedures
• Litigation experience involving California state, appellate, and federal courts is desired
• Municipal law experience is preferred
• Experience with iManage, Judicial Council Forms software, CompuLaw, Westlaw Drafting Assistant, and PDF software is helpful
• Strong proofreading, grammar, spelling, formatting, transcription, and document-production skills
• Ability to manage complex instructions, shifting priorities, deadlines, and confidential information with professionalism and discretion
• Ability to maintain regular and punctual attendance and lift or carry up to 20 pounds

Qualified candidates are invited to apply through LHH or connect with an LHH recruiter for a confidential conversation. LHH is committed to supporting a thoughtful, business-aligned hiring process that respects candidate confidentiality.

Equal Opportunity Employer/Veterans/Disabled