Payroll Coordinator

Job Title

Summary: This position is for a duration of 6-9 months and is a hybrid role requiring 1 on-site work day per week, scheduled by the manager.

Responsibilities

• Responsible for timely and accurate production and distribution of payroll using company's software and procedures.
• Ensure the timely distribution of accurate data into company's financial systems.
• Provide excellent customer service to internal and external customers on payroll and timecard related issues in accordance with company's customer service standards.
• Assist in educating timecard approvers and timekeepers on timecard review and approval procedures, processes, and system.
• Provide timely responses to all payroll-related inquiries.
• Process and/or assist with the processing of company's bi-weekly payroll.
• Communicate with employees and other departments to answer questions and resolve problems.
• Research, analyze, and resolve payroll-related problems or questions by collecting and analyzing information.
• Run reports from the time & attendance system and payroll system and review and balance reports to ensure accuracy of payroll processing.
• Accurately process manual checks, voids, reversals, and adjustment requests into the payroll system, including time and PTO accruals, per department procedure.
• Provide support for account reconciliation concerning reversals, stop pays, and partial ACH reissues as processed.
• Prepare and/or assist with the preparation of timely and accurate tax (state and federal), FICA, and W-2 reports, forms, and mailings.
• Process wage garnishments and liens in accordance with federal and state laws.
• Maintain up-to-date payroll knowledge, including state and federal wage and payroll law, and inform management of changes needed to ensure compliance.
• Prepare and/or assist in the preparation of periodic/special reports for government agencies, tax authorities, department requests, etc.
• Respond to various audit and tax agency queries and requests.
• Understand, interpret, and assist in the development of procedures for improving the overall efficiency and performance of the payroll department.
• Perform other duties and special projects as assigned.
• Adhere to company's mission and vision statement, department policies, and behavior standards.

Requirements

• Must have Workday experience.
• Minimum Education: High School Diploma and/or combination of education and experience with specialized vocational training and experience.
• Minimum Experience: 2 years of business clerical and 2 years of payroll processing.
• Experience with Windows, Excel, Access, and Word software.
• Speak and read English at a level sufficient to satisfactorily perform the essential functions of the position.
• Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail).
• Windows computer skills, including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop-down menus, scroll bars, opening folders, copying, and similar operations required upon employment or within the first two weeks of employment.

Preferred Skills

• Highly preferred: Previous supervisor or high-level leadership experience.
• Preferred Education: Bachelor's Degree in Accounting or Business.
• Preferred Experience: 3 years of high volume, customer-focused payroll processing, preferably in the healthcare industry using an Enterprise type software package such as Lawson and API Time and Attendance.