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Payroll Coordinator

Axelon

Job Title

Summary: This position is for a duration of 6-9 months and is a hybrid role requiring 1 on-site work day per week, scheduled by the manager.

Responsibilities
  • Responsible for timely and accurate production and distribution of payroll using company's software and procedures.
  • Ensure the timely distribution of accurate data into company's financial systems.
  • Provide excellent customer service to internal and external customers on payroll and timecard related issues in accordance with company's customer service standards.
  • Assist in educating timecard approvers and timekeepers on timecard review and approval procedures, processes, and system.
  • Provide timely responses to all payroll-related inquiries.
  • Process and/or assist with the processing of company's bi-weekly payroll.
  • Communicate with employees and other departments to answer questions and resolve problems.
  • Research, analyze, and resolve payroll-related problems or questions by collecting and analyzing information.
  • Run reports from the time & attendance system and payroll system and review and balance reports to ensure accuracy of payroll processing.
  • Accurately process manual checks, voids, reversals, and adjustment requests into the payroll system, including time and PTO accruals, per department procedure.
  • Provide support for account reconciliation concerning reversals, stop pays, and partial ACH reissues as processed.
  • Prepare and/or assist with the preparation of timely and accurate tax (state and federal), FICA, and W-2 reports, forms, and mailings.
  • Process wage garnishments and liens in accordance with federal and state laws.
  • Maintain up-to-date payroll knowledge, including state and federal wage and payroll law, and inform management of changes needed to ensure compliance.
  • Prepare and/or assist in the preparation of periodic/special reports for government agencies, tax authorities, department requests, etc.
  • Respond to various audit and tax agency queries and requests.
  • Understand, interpret, and assist in the development of procedures for improving the overall efficiency and performance of the payroll department.
  • Perform other duties and special projects as assigned.
  • Adhere to company's mission and vision statement, department policies, and behavior standards.
Requirements
  • Must have Workday experience.
  • Minimum Education: High School Diploma and/or combination of education and experience with specialized vocational training and experience.
  • Minimum Experience: 2 years of business clerical and 2 years of payroll processing.
  • Experience with Windows, Excel, Access, and Word software.
  • Speak and read English at a level sufficient to satisfactorily perform the essential functions of the position.
  • Knowledge of standard office equipment (i.e., calculator, fax, photocopier) and personal computer and computer software skills (i.e., MS Windows, Excel, Access, Word, PowerPoint, internet, e-mail).
  • Windows computer skills, including proficient use of keyboarding, use of mouse or keys for functions such as selecting items, use of drop-down menus, scroll bars, opening folders, copying, and similar operations required upon employment or within the first two weeks of employment.
Preferred Skills
  • Highly preferred: Previous supervisor or high-level leadership experience.
  • Preferred Education: Bachelor's Degree in Accounting or Business.
  • Preferred Experience: 3 years of high volume, customer-focused payroll processing, preferably in the healthcare industry using an Enterprise type software package such as Lawson and API Time and Attendance.
Vacancy posted 3 days ago
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