Payroll Specialist

Payroll Specialist The Payroll Specialist is responsible for supporting the accurate and timely administration of payroll in partnership with the Company's Professional Employer Organization (PEO). This role performs payroll audits, timekeeping administration, reconciliations, compliance reporting, and payroll-related record‑keeping to ensure payroll accuracy and compliance with applicable federal, state, and local regulations. Location: Oceanside, CA Employment Type: Full‑Time Compensation Hourly Range: $34.00 – $36.00 In addition to competitive pay, we offer a comprehensive benefits package that includes: Full benefits with a company‑sponsored stipend 401(k) with company match Company‑paid basic life, AD&D, short‑term, and long‑term disability insurance 11 paid holidays + 2 floating holidays Paid vacation and sick time Paid volunteer time off Key Responsibilities Enter, maintain, and/or process information in the payroll system for direct employees and 1099 contractors; including rates, salaries, commissions, bonuses, hours worked, paid leave, holidays, and other compensation data. Process and reconcile expense reports to ensure accurate posting of expenses to contractors and employees. Maintain compliance with federal, state, and local tax regulations, labor laws, and company policies. Review and audit working hours and paid time off in the timekeeping system for all employees. Reconcile balance sheet, payroll journals, and expense reports; perform administrative tasks related to status changes, terminations, and unemployment claims. Conduct monthly mandatory reports, including I‑9 audits, EEO‑1 filings, census reports, payroll audits, and other compliance reviews. Audit final payroll reports for data integrity and post payroll journals into NetSuite. Collaborate with HR, Finance, Sales, and other departments to ensure alignment on payroll matters. Assist employees and contractors with payroll inquiries. Assisting accounting with processing accounts payable checks when needed. Perform other duties as assigned. Qualifications & Skills High school diploma or equivalent required. Payroll, HR, or related certifications are a plus. Three (3) or more years of payroll administration experience. Experience supporting payroll in a multi‑state environment. Experience with a Professional Employer Organization (PEO), Human Resources Information System (HRIS), or payroll processing platform is preferred. Experience supporting payroll audits, timekeeping administration, payroll reconciliations, and employee payroll inquiries is preferred. Proficient in Microsoft Office Suite, including Excel. Experience with timekeeping and attendance management systems required. Experience with NetSuite or similar ERP system preferred. Experience with DocuSign or similar electronic document management platform preferred. Strong attention to detail, organizational skills, and ability to maintain confidential information. Excellent verbal and written communication skills. Excellent organizational and analytical skills. Strong analytical and reconciliation skills. Ability to maintain confidentiality and exercise sound judgment. Ability to manage multiple priorities and meet deadlines. Strong customer service and interpersonal skills. Proficiency with payroll, timekeeping, and business software systems. Physical Demands Prolonged periods of sitting at a desk and working on a computer. Occasional walking, reaching, talking, hearing, bending, lifting, or climbing. Use of hand coordination and vision for close and distance tasks. Possible risk of electrical shock. Typical office noise level. Equal Opportunity Employer Advanced Oxygen Therapy, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees based on race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status. #J-18808-Ljbffr