Accounts Payable Specialist

About Land Fund XVIII

A real estate management company focused on overseeing and optimizing residential and commercial properties, we provide end-to-end services that support owners, investors, and tenants. Our work includes property operations, financial management, and maintenance coordination to protect asset value and enhance tenant satisfaction. The organization emphasizes accuracy, reliability, and high-quality service in all aspects of real estate management. Team members collaborate across functions to ensure properties run efficiently and meet regulatory and financial requirements. Joining the company offers opportunities to develop a career in a stable, asset-based industry with room for growth and professional development.

Position Summary

This is a full-time, on-site Accounts Payable Specialist role based in New York, NY. The Accounts Payable Specialist is responsible for processing vendor invoices, matching purchase orders, and confirming approvals in line with company policies. Day-to-day tasks include entering and coding invoices, preparing and processing payments, reconciling vendor statements, and monitoring due dates to ensure timely payments and avoid penalties. The role also includes reviewing and processing employee expense reports, addressing invoice and payment inquiries from internal teams and external vendors, and supporting monthly closing activities through accurate journal entries and reconciliations. The specialist will maintain organized records, assist with audits, and collaborate with accounting and property management teams to resolve discrepancies and improve accounts payable processes.

Qualifications

• 2+ years of experience in accounts payable
• 2 + Prior experience in real estate or property management .
• Strong accounting and finance knowledge, including familiarity with general ledger, journal entries (accounting), and basic financial principles.
• Proficiency in Yardi or MRI financial software and systems, as well as advanced Microsoft Excel skill
• Hands-on experience with accounts payable processes, including invoice processing, vendor management, and expense reports.
• Demonstrated analytical skills to identify discrepancies, reconcile accounts, and interpret financial data accurately.
• Proficiency with accounting or ERP systems and MS Excel (e.g., VLOOKUP, pivot tables) for data entry, analysis, and reporting.
• Excellent attention to detail, organizational skills, and ability to manage high volumes of transactions under deadlines.
• Clear written and verbal communication skills to collaborate with vendors, property managers, and internal finance team members.
• Ability to work on-site in New York, NY, with a professional, dependable, and team-oriented approach.
• Associates or Bachelors degree in Accounting, Finance, Business, or a related field, or equivalent work experience