Office Administrator

QXO, Inc. (NYSE: QXO) is the largest publicly traded distributor of roofing, waterproofing, and related products, and the second largest publicly traded distributor of lumber and building materials in North America. QXO is the fastest growing company in the $800 billion building products distribution industry and plans to become the tech-enabled leader by delivering best-in-class customer satisfaction and outsized returns for its shareholders. The company is targeting $50 billion in annual revenues within the next decade through accretive acquisitions and organic growth.

The Office Administrator supports daily branch operations by providing administrative, accounting, payroll, onboarding, and office coordination support. This role serves as a key resource for maintaining accurate records, supporting employee administration, and ensuring smooth office operations. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

What you'll do:

Administrative & Office Operations

• Support daily office operations and provide administrative assistance to branch leadership and team members

• Maintain organized records, files, and documentation systems

• Order office supplies and support office resource management

• Provide office coverage and support operational activities as needed

• Assist with tracking reports, documentation, and branch administrative processes

Accounting & Financial Support

• Support accounts receivable activities, including maintaining customer account records and documentation

• Assist with invoice processing and accounts payable documentation

• Support preparation and distribution of statements, reports, and related financial records

• Ensure accurate recordkeeping and proper documentation of transactions

Payroll & Employee Administration

• Support payroll administration by monitoring timekeeping records and reporting discrepancies

• Assist with PTO tracking and employee record maintenance

• Coordinate payroll-related documentation and support compliance with company procedures

• Maintain confidentiality of employee and payroll information

Human Resources & Onboarding Support

• Coordinate onboarding activities in partnership with Human Resources

• Assist with new hire paperwork, system setup, and onboarding documentation

• Support scheduling and tracking of pre-employment requirements as needed

• Maintain employee files and onboarding records

Incident Documentation & Compliance

• Assist with incident reporting administration and documentation collection

• Organize supporting records, statements, photographs, and related materials

• Maintain accurate and confidential records related to workplace incidents and compliance requirements

Communication & Team Support

• Serve as a point of contact for internal administrative inquiries

• Communicate professionally with employees, managers, vendors, and customers

• Support cross-functional collaboration between operations, accounting, payroll, and HR teams

• Perform additional duties as assigned

What you'll bring:

• Strong organizational and multitasking abilities

• Excellent attention to detail and commitment to accuracy

• Strong written and verbal communication skills

• Ability to manage confidential information with discretion and professionalism

• Strong time-management and follow-through skills

• Customer-service mindset and collaborative approach

• Experience in administrative support, office management, accounting support, payroll support, or human resources administration

• Proficiency with Microsoft Office applications, including Excel, Outlook, and Word

• Experience working with accounting, payroll, ERP, or HRIS systems

• Experience in construction, distribution, manufacturing, retail, or branch operations environments preferred

• Primarily office-based work environment

• Frequent use of computers, office equipment, and business software systems

• Ability to sit, stand, and move throughout the office as needed

• Regular interaction with employees, customers, vendors, and management

• May require occasional extended hours based on business needs and payroll deadlines

What you'll earn:

• Health Care Benefits

• Paid Time Off

Benefits for union-represented roles are determine d by the applicable collective bargaining agreement and may differ from standard company benefits.

QXO is an Equal Opportunity Employer. We value diversity and do not discriminate on the basis of race, color, religion, gender or sexual orientation , national origin, age, disability, or any other protected status.